SUMMARY

Provide administrative support for the Project Management Team. Assist with priority items from Project Managers and Project Executives, respond timely to emails and phone calls, process project paperwork and maintain appropriate file(s) for projects.

SPECIFIC RESPONSIBILITIES AND TASKS

Essential job duties for this position include the following items. Other duties must be performed

as assigned or required to assist Project Managers from project start-up to close-out.

Project Start Up

» Assist Project Engineer and Estimator with bidding process – as needed

» Set up new project in Viewpoint

» Assist PM with Owner Contact creation in AIA

» Create electronic folder in Y drive

» Assist PM with permit process

» File the Notice of Commencement

» Keep safety documents up-to-date and file – as needed

» Assist Superintendents with any project start up requests (SCE&G, Internet, etc.)

» Maintain physical and electronic file for Owner Contract, Insurance, Permits, etc. for the project

» Assist the PM with Subcontract packages and permit processing

Project Duration

» Tracking of all subcontracts and change orders

» Assist PMs with Owner Pending Change Orders and Owner Approved Change Orders in Viewpoint

» Responsible for maintaining SL Compliance for all subcontractors on assigned projects

» Works with Accounts Payable to determine differences or compliance issues

» Processing of Notice of Furnishing memos including communication to subcontractors

» Communicates with subcontractors to obtain required release of liens

» Assist PMs with RFI and Submittal packages including approvals; responsible for tracking in Viewpoint software and maintaining hard copies as needed

» Order drawings; Drawing Log creation and maintenance– if needed; Keep drawings (hard copies and electronic) up-to-date and distribute to subs if needed

» Job photo organization

» Issue\resolution with project file audits

Close Out Process

» Request warranty letters and close out documentation per the Specifications

» Organize the documentation as its received from subcontractor

» Work with PM to determine the delivery of the documents (link, hard copy, etc.)

» Assist PM with any as-built drawings and organization of copies

» After final bill is received, responsible for flagging Final Release in SL Compliance

» Works with subcontractor to obtain Final Releases

Other

» Other duties and tasks as assigned by Office Manager or Project Administration Manager