Job Description Summary

The Executive Assistant III provides advanced administrative, operational, and executive support to senior leadership within the Office of Communications and Marketing. This position supports the OCM leadership, including executive leadership, and exercises independent judgment in managing complex schedules, confidential matters, executive communications, and departmental priorities.

The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy and proactive thought.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC005227 SYS - Communications and Marketing Officer Administration

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

The Executive Assistant III performs senior-level administrative work requiring a quick understanding of departmental operations, MUSC enterprise policies, and executive protocols. Responsibilities include calendar management, meeting coordination, correspondence, travel, document preparation, relationship management, and project coordination for executive leaders.

This role interfaces regularly with MUSC leadership, the Board of Trustees, partners across the enterprise, and external stakeholders to ensure communications and activities are managed accurately, professionally, and in alignment with institutional policies.

Principal Accountabilities

25% – Executive & Administrative Support

• Establishes, manages, and prioritizes the Chief’s complex calendar; evaluates and routes meeting requests using independent judgment.
• Initiates meetings and coordinates agendas, materials, and participants for executive and enterprise engagements.
• Arranges and manages executive travel and meetings; prepares and submits expense reports in Workday.
• Maintains confidential executive files, records, and documentation.
• Coordinates with Finance and Budget Operations regarding service agreements, event agreements, contracts, invoicing, and payment logistics.
• Directs and manages special projects as assigned by the Chief.
  

20% – Leadership Team Administrative Support

• Provides scheduling, meeting coordination, and follow-up support for the Deputy Chief and the Executive Director team.
• Assists with leadership travel arrangements and expense report submissions.
• Coordinates leadership team meetings, retreats, and activities to ensure efficient execution.
• Facilitates communication and information flow between the Chief and leadership team members.
  ​

15% – Communication & Relationship Management

• Receives, screens, and responds to incoming correspondence, calls, and visitors; resolves inquiries or refers matters as appropriate.
• Composes, edits, and maintains correspondence, meeting minutes, presentation preparation, reports, and official communications.
• Manages administrative issues and inquiries requiring coordination across departments.
• Plans and coordinates OCM‑led events, including securing venues, catering, AV and event services, agendas, materials, and coordination with external speakers and guests.
  ​

20% – Operational, Financial & Human Resources Support

• Supports recruitment and workforce administration activities, including job postings, Classification & Compensation review coordination, Labor Committee approvals, onboarding, offboarding, and reclassifications.
  ​

15% – Professional Development & Departmental Operations

• Assists with planning departmental retreats, training events, and leadership development activities.
• Maintains administrative systems, documentation, and operational tools supporting departmental effectiveness, including office technology, environment, and supplies.
  ​

5% – Other Duties as Assigned

Qualifications

Required

• Bachelor’s degree or equivalent combination of education and progressively responsible administrative experience.
• Demonstrated experience providing advanced administrative support to senior executive or C‑suite leadership.
• Proven ability to manage confidential information and sensitive communications.
• Strong organizational, written, and verbal communication skills.
• Proficiency with enterprise administrative, HR, scheduling, and financial systems.
  

Preferred

• Experience in higher education, healthcare, or public-sector environments.
• Experience supporting multiple executives in a complex organization.
• Experience with Workday, Symplr, and enterprise financial systems.
• Assists with timekeeping administration, personnel actions, and departmental communications.
• Supports financial and administrative operations, including:
  Invoice and purchase order processing
  Vendor coordination and documentation
  Travel and reimbursement support
  Workday workforce and financial actions

Additional Job Description

Education: Bachelors Degree or equivalent Work Experience: 2-4 years.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees