Job Description Summary

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Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004190 CHS - ICCE - Administration Children & Women

Pay Rate Type

Salary

Pay Grade

Health-30

Scheduled Weekly Hours

40

Work Shift

Job Description

· 10% Responsible for the fiscal management and reporting of all financial activity related to the use of Children’s Hospital Foundation funds (150+ individual expendable funds with balance of $45M as of FY25, and estimated $2.5M spend annually processed via MUHA procurement and payroll)

· 10% Serves as financial liaison between MUSC Foundation, MUHA Shawn Jenkins Children’s Hospital, Children’s and Women’s Health and its clinical and administrative stakeholders.

· 10% Maintains current fund balances to include recent commitments and donations, provides monthly/quarterly/annual reports on performance to Children’s and Women’s Leadership. Maintains knowledge of intended purpose of individual funds and ensures funds are being spent in accordance with intended purpose. Coordinates with MUSC Foundation in establishment of new funds in accordance with donation intent, MUSC Foundation policies and MUHA signatory approval.

· 10% As an integral financial partner for the CHW ICCE, collaborates closely with ICCE Strategic Administrative Officer, ICCE Chief, ICCE Nursing Administrator and ICCE Business/Operations Director on all strategic planning initiatives, ensuring financing for MUHA operations remain separate from Philanthropic support.

· 10% Helps to connect identified, unfunded needs of Children’s Hospital with opportunities for fundraising via coordination and transparency with the MUSC Foundation Integrated Finance and Administrative teams.

· 20% Provides financial management and oversight of the MUHA, Foundation funded Cost Center as part of CHW ICCE financial rollup. Manages all financial transactions running through this cost center to ensure timely procurement, documentation, reimbursement.

o Annual estimate of 1,000+ individual transactions, with total annual spend estimate of $2.5M

o Coordinates all procurement activities related to Foundation funded purchases to include all OurDay approvals, purchasing card approvals, capital purchase approvals and processing (1,000+ transactions annually).

o Ensures all equipment and service contracts are coordinated via Symplr electronic legal process in coordination with MUHA Legal and Procurement guidelines (100+ purchasing contracts annually).

o Prepares annual budget for Foundation Funded Cost Center and provides monthly reconciliation of budget and variance notes within Axiom.

o Maintains knowledge of all state procurement guidelines.

· 10% Serves as primary point of contact for all new requests for Foundation funded support. (Includes all 10 clinical units within SJCH plus all support departments not limited to but to include Child Life, Social Work, Dietary, Inpatient Rehab, Palliative Care, Dietary, Medical & Legal Partnership, Pediatric Meducare, Peds Trauma, PT/RT/OT, Cath Lab, Echo Lab, Peds Prep/Recovery, Anesthesia, Pharmacy, Radiology, Lab, Volunteer Services).

· 10% Maintains required documentation on requested use of funds by each stakeholder, estimated spend, fund approvals, actual spend, and ultimately timely reimbursement of expenses.

· 5% Interacts and provides fund detail to all pediatric physician and administrative stakeholders. Provides quarterly reports to stakeholders whose funding is part of a larger project or program. Produces annual reports for donor stewardship, documented use/spend of funds for the year.

· 5% Maintains all audit files for Foundation transactions. Maintains all HR and payroll reports and approvals related to staffing support.

Additional Job Description

Required Qualifications:

· Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

· Minimum 4 years of professional experience in research administration, accounting, or financial management.

· Proven ability to analyze complex financial data and provide strategic recommendations.

· Excellent communication and organizational skills with a collaborative approach.

· Ability to meet deadlines while being detail-oriented.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees