Job Description Summary

The Administrative Coordinator provides comprehensive administrative support to faculty and staff within the Ryan White Program. This role is responsible for coordinating and scheduling patient appointments, managing day-to-day clerical functions, and supporting efficient clinic and program operations.

The Administrative Coordinator also collaborates closely with the Ryan White Community Liaison to assist with program logistics, outreach coordination, documentation management, and other operational needs as assigned. This position plays a key role in maintaining workflow efficiency, supporting compliance processes, and ensuring a seamless experience for both patients and staff.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC000972 COM DOM Infectious Diseases CC

Pay Rate Type

Hourly

Pay Grade

University-GEN07

Pay Range

39,300.00 - 53,100.00 - 66,800.000

Scheduled Weekly Hours

20

Work Shift

Job Description

Job Duties:

• 35%- Schedules for HIV specialty referrals (ID psychiatry, Reproductive ID, and psychotherapy). Works with providers and patients to coordinate appointments with different specialties (MUSC and non-MUSC). Assists in maintaining Provide Enterprises (PE) data. Updates Epic and Provide Enterprises (PE) with demographics and insurance information.

• 35% General office duties include but not limited to answering division phone, entering ADAP applications, assisting with Epic in basket, and scheduling patients.

• 15%- Assists Insurance/Medication Coordinators during insurance open enrollment, ensuring paperwork is completed. Assists in collecting and updating paperwork throughout the year.

• 15%- Represents MUSC Ryan White program at community meetings and events with the Ryan White Community Liaison as needed.

Preferred Experience & Additional Skills:

• Knowledge of laws, regulations, policies, and procedures relevant to the area of employment.

• Ability to exercise judgment and discretion.

• Ability to establish and maintain effective working relationships.

• Ability to interpret and apply laws, regulations, policies, and procedures.

• Ability to communicate effectively.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees