Job Description Summary

The Department of Pediatrics seeks a highly motivated and detail-oriented administrative professional to provide executive support to the Director of the Darby Children’s Research Institute (DCRI).

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001013 COM PEDS Children's Research Institute CC

Pay Rate Type

Hourly

Pay Grade

University-GEN07

Pay Range

39,300.00 - 53,100.00 - 66,800.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The successful candidate will work independently while serving as part of the Pediatrics Office of the Chair team and act as a liaison between the Director and faculty, administrators, and staff. Remote work eligibility will be considered after one year of successful employment in the role.

30% Administrative support: Manages complex administrative operations and responds to time-sensitive matters on behalf of the Director of the DCRI and the Director of Research Administration. Coordinates and maintains executive calendars, schedules meetings and appointments, and drafts professional correspondence, reports, and documentation. Serves as a liaison between the Chair and faculty, administrators, and staff to facilitate effective communication and workflow. Coordinates the annual faculty evaluation process and collaborates with the Pediatrics HR office regarding OurDay submissions and HR actions related to students volunteering in DCRI laboratories. (Essential)

30% - Programmatic Support: Assists with coordination and administrative tasks associated with DCRI activities, including the Pediatrics & DCRI Annual Symposium, Summer Fellowship Program, Pediatric and DCRI Internal Grant processes, the Pediatric Biorepository, and the Tissue Culture Facility. Provides operational support for shared services and infrastructure, including mail distribution, Xerox/copier services, and laboratory support resources such as dry ice, liquid nitrogen, and common equipment. Supports the DCRI seminar series by coordinating travel arrangements, preparing itineraries, and assisting with advertisements for guest lecturers. Arranges campus visits and manages required documentation and logistics for visiting faculty. (Essential)

20% - Facility management: Coordinates the annual lab and space inventory in collaboration with institutional, college, and departmental offices, including verifying asset tags and ensuring inventory accuracy with DCRI faculty. Maintains records for capital assets and computer devices in departmental and institutional systems, including requesting and tagging equipment. Assists with annual space audits, tracks departmental office assignments and access control, and processes DCRI divisional surplus items. (Essential)

15% - Purchasing: Coordinates DCRI OurDay purchasing activities, including reviewing orders, creating requisitions, managing approvals, and tracking requests through completion in departmental systems. Processes PCard transactions, travel arrangements, meeting registrations, memberships, and reimbursement packages for designated funding sources. Supports special projects for the DCRI Director and submits and monitors divisional contracts and Professional Service Agreements through the contract system. (Essential)

5% - Other duties assigned. - (Essential)

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years' experience in business management, public administration or administrative services.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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