Job Description Summary

The SIM Lab Manager provides comprehensive operational, administrative, technical and instructional support for the Simulation Laboratory and Wet Laboratory. This role manages the inventory, procurement tasks, budgeting and equipment maintenance while ensuring all materials, instruments, software and facilities are operational, clean, safe and efficient for instructional and educational sessions. This person supports multiple Course Directors and students by coordinating lab logistics, monitoring student requirements, assisting with instructional technology, and maintaining academic deadlines. They also oversee student instrument programs and processes, licensing exam preparation, and safety compliance. This role applies Responsibility Centered Management principles to optimize resources, supervises work-study students, and partners with internal leaders and vendors to ensure efficiency and optimal educational opportunity within the labs

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC003837 CDM Oral Rehab Simulation Lab

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

25%: Responsible for managing inventory and ensuring all materials are prepared for lab sessions. Oversees distribution of materials during lab activities and stores materials and Simulation Lab equipment at the end of each session to ensure cleanliness and time and space optimization. Manages and monitors student requirements by collecting, checking off, and contacting students missing assignment requirements. Provides instructor support by assisting with the collection and distribution of documents and grades from various Course Directors and managing a queue system for instructor feedback for students. Manages the college’s inventory of typhodont teeth and other SIM lab items to ensure accurate tracking, allocation, and collection. Assists Course Directors with maintaining deadlines and communicating with students.

20%: Maintains an inventory of instruments, materials and supplies needed for laboratory sessions. Manages and oversees the College of Dental Medicine’s Student Instrument Program, which includes organizing the distribution of instruments and materials during students’ freshman year and managing the return of senior-year kits in the late spring, prior to graduation. Establishes return locations, dates and workflows to ensure an efficient and organized process for collecting senior year instruments, typically hosted in the Collaborative Learning Environment with designated areas for Endodontics, teeth, operative station materials, etc. Builds and manages a coalition of volunteers to assist with instrument collection and leads the communication efforts to students to ensure awareness of product return, associated fees, and consequences of unpaid fees, including the impacts of graduation eligibility. Manages and documents broken instruments and equipment maintenance concerns. Responsible for tracking and coordinating any necessary replacements or credits with vendor representatives to ensure items are replaced, replenished or appropriately credited to the college.

15%: Uses Responsibility Centered Management (RCM) philosophy to manage the Simulation Lab. Works with the Chair and Business Manager to maintain an operating budget for the Simulation Lab ensuring that goals and objectives are met. Monitors student workflows, expenditures, inventory and makes recommendations to optimize orders. Analyzes SIM lab expenses and student rations. Processes all procurement duties for the Simulation Lab through the WorkDay system including processing invoices, creating PO's and obtaining appropriate quotes from vendors. Manages and maintains an ordering system to include the tracking of over one thousand products used in the Simulation Lab. Oversees proper inventory and organization is kept of all supplies and specific timelines are followed to ensure proper course instruction. Manages the SIM Lab calendar and works closely with the curriculum committee to ensure updated semester courses are entered on calendar. Oversees and coordinates preparation for the Dental Licensing Board Exams.

15%: Maintains cleanliness and organization in the Simulation Laboratory and Wet Labfor each new lab session. Cleans all contact surfaces, including, but not limited to countertops, lights, units, and chairs. Coordinates with housekeeping to have floors cleaned as needed. Responsible for collaborating with D1 and D2 class presidents to establish cleanup semester schedules. Works with these class leaders to create and revise rotating schedules each semester to support continual cleanliness efforts, ensuring safety, sanitization and proper upkeep of the environment. Also responsible for maintaining a logbook or tracking system to document accountable students, uphold expectations and ensure all tasks are completed. Ensures maintenance and testing of eyewash stations; maintains safety/injury log. Oversees lab hazardous material waste control and turns in amalgam waste and sharps containers.

10%: Maintains, monitors, and ensures all equipment is operational prior to classes while providing preventative maintenance a needed. Coordinates with appropriate repair organizations or vendors to secure timely repairs for machines or components requiring adjustment or services. Initiates and tracks all maintenance requests for vendors on in-house equipment. Provides real-time instrument and equipment repair or replacement during classes. Performs basic mechanical maintenance support on simulator units as applicable. Responsible for contacting software support personnel to report bugs, troubleshoot issues, and resolve any conflicts hindering student learning. Regularly verifies software programs are updated, monitors and manages renewal timelines, and ensures all future contracts or necessary contacts are completed to maintain continuity of education and Sim Lab operations. Collaborates with Biomedical Maintenance Technicians and the Information Solutions and Clinical Information Solutions teams to troubleshoot issues and implement resolutions. Additionally assists students with computer-related issues through direct troubleshooting or coordination with internal supports when necessary to ensure ongoing operations and student success.

5%: Provides administrative and educational support to Course Directors by ensuring teaching materials are prepared for lab exercises. Assists with production and distribution of handout materials to students. Serves as the backup and secondary point of contact for operating the Instructor Station in the Sim Lab.

5%: Manages, supervises and organizes schedules for 2-3 work study students and student volunteers as needed. Responsible for reviewing, approving, and confirming the accuracy of work-study timesheets and ensuring they are submitted bi-weekly in accordance with Federal Work-Study guidelines and internal compliance requirements.

5%: Provides support during ADEX boards and support to the Procurement Specialist I and any Continued Education events within the college as assigned.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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