Job Description Summary

This position serves as the Department of Neuroscience Accounting/Fiscal Manager I and reports to the Department Administrator. This position is responsible for financial management and analysis, reporting, reconciliations and budget preparation on behalf of the department as related to unrestricted funding. This role provides oversight of procurement and accounts payable, inventory management, and student funding. This position also provides billing support for CBI. Strong analytical skills are essential to success.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000983 COM NEURO RES Administration CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.00 - 81,707.00 - 106,080.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

30% Financial Management and Reporting:

• Manages all accounting and financial reporting of University, MUSCP, and MUSCF accounts for the Department of Neuroscience including faculty start-up funds, department expenses, endowments, and other agreements and allocations. Must have a strong understanding of all revenue streams and expenses for the department to ensure budgetary compliance.

• Responsible for day to day approval, oversight, and initiation of WorkDay processes like approving expenditures, journal entries, and customer invoicing.

• Manages and monitors personnel efforts and expenses on unrestricted funds. Creates payroll accounting adjustments, ASWs, and other costing allocation changes as needed.

• Conducts payroll expenditure reconciliations and advises on revenue/expense variances and other ways to mitigate costs.

25% Procurement and Inventory:

• Lead trainer for the Department of Neuroscience and subject matter expert in the areas of Procurement, Contract Management, and Asset Inventory. Pcard holder and Liason for the department.

• Independently oversees and ensures compliance with institutional, state, federal, and corporate regulations for contracts, capital purchases, etc. Oversees annual inventory process and maintains current records of assets/surplus.

• Processes and manages all procurement activities to include Pcard purchases, travel and personal reimbursements, recruitment expenses, oversight of faculty professional allowance, assigning appropriate funding sources, and correcting errors. Create journal entries and other accounting adjustments as needed.

15% Annual Budget and Budget To Actual (BTA) Reporting

• Supports the annual budget process for the department and tracking variances throughout the year. Analyzes past and current data on a continuous basis and makes recommendations for corrective actions as needed.

• Creates internal budget documents and enters budgetary information into Adaptive Planning software for personnel, transfers, operating expenses, and revenue.

• Creates and distributes monthly reports for cash balance, available balance, and budget to actuals for unrestricted funds to faculty and leadership within the department.

15% CBI & Cores Financial Management Support:

• Supports monthly billing and invoicing for CBI and other Neuroscience Cores. Works closely with Grants Administrator and Core directors to ensure compliance and participates in biannual Rate Study review process.

• Creates and distributes reports to Core directors in a timely manner. Ensure transfers and revenue have been received and accounts are current.

10% Training Grants and Student Backup Support:

• Collaborate with Neuroscience Grant Managers, MUSC central offices, and College of Graduate Studies to manage the onboarding and offboarding of students and trainees. Serve as liaison between students, postdocs, faculty and the College of Graduate Studies. Works with Neuroscience HR coordinator to ensure timely processing of student information is completed in WorkDay for profile creation and payroll or stipend payment set up.

• Work closely with the Neuroscience Graduate Coordinator, T32 leadership, HR coordinator, and Grant Managers to manage completion of all associated paperwork required, including mentor forms, stipend payments, tuition payments, and various College of Graduate Studies forms.

• Maintains internal documentation on various processes and data to track timing of payment processing, tuition payments, and schedule of future activities.

5% Special Projects:

• Assist with special projects and initiatives related to financial management and strategic planning.

• Participate in system wide initiatives and meetings to represent the department and improve processes.

Additional Job Description

Minimum Requirements: A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees