Add to favorites Favorited View favorites

Job Description Summary

This position reports to the Department Research Administrator for the Department of Psychiatry and Behavioral Sciences. The Grants Administrator will plan, coordinate, and/or perform complex administrative, business management and research activities for all divisions/programs within the Department. The position will administer pre and post award grant and contract activities in support of the Department's efforts to secure external funding from federal, state, local, corporate, foundation, and other private sources. Incumbent will also be responsible for grant proposal preparation and submission.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001040 COM PSYCH Admin Operations CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.00 - 81,707.00 - 106,080.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Salaried/Exempt

Work Schedule: Monday - Friday, 8:30 am - 5:00 pm

Job Duties:

10% Assist Research Administrator in the oversight of the research portfolio of the Department of Psychiatry & Behavioral Sciences (approximately 315 awards):

• Responsible for pulling reports and reviewing all grant balances monthly with Research Administrator. Must maintain an active list of all department grants with notes on any issues to be resolved.

• Research grant overruns as requested and provide a plan of action.

• Ensures NCEs/Carryover requests are submitted timely w/ appropriate justification for request

• Provides clear and professional communications on all financial, budgetary matter with all stake holders. Maintains confidentiality when conveying sensitive financial and personnel information. Presents high level overview and detailed financial info including variance explanations with department leadership, Faculty, staff and other stakeholders.

20% Manages the life cycle of all sponsored research for the DOP Clinical Trials and Innovation Sciences Program:

• Prepare budgets and negotiate budgets with industry sponsors.

• Manage the industry awards (federal and non-federal) in OurDay including determination of personnel effort, approvals of non-payroll expenses.

• Works directly w/ clinical coordinators and PI to successfully track earned income and submit timely submission of invoices.

• Prepares PI reports for industry contracts.

• Responsible for No Cost extensions, contract amendments and other required documentation.

• Works w/ GCA on timely close outs.

• Communicates directly w/ department leadership on all vital issues.

25% Directly oversees the development, preparation and submission of grant proposals for Admin, Sleep, BMED, Womens, Youth, Weight Management, and Hospitalist divisions as assigned related to clinical and basic research which is approximately 77 submissions a year. In addition, collaborates with Addiction Sciences, NCVC, and BSL for their pre award process (approximately 208 per year). Responsible for managing the proposal development and submission process includes:

• Liaison with Investigators, grantees and sub-awardees in the assembly of documents needed for submission.

• Obtain and review program announcements to determine submission process and initiate the indicated process e.g. cayuse, grants.gov.

• Determine budget design and budget justifications when necessary. This task includes ensuring that the budget is within funding agency and MUSC policies.

• Engage subcontractors and consultants and obtain necessary information from them for submission process.

• Responsible for the final submission of grants and contracts, including routing IPFs on Cayuse and following up for all routing approvals.

• undefined

• Facilitate timely submission of progress reports.

25% Manages duties related to the receipt and administration of funded awards as assigned:

• Assist PI and ORSP in the establishment, renewal, and closing of awards. Communicate effectively with investigators/grantees regarding the fiscal aspects of their projects. Attend PI meetings in order to enhance understanding of project needs.

• Initiate and maintain necessary documentation for establishing subcontracts as needed.

• Manage rebudgeting requests for awards and contracts. Tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, no-cost extensions, carryover requests, etc.

• Oversee and approve reports from division fiscal analysts in order to provide accurate financial reports to the PIs and ensure accurate effort for faculty and staff (PCA/PAA).

• Manage effort reporting for grant personnel on a quarterly basis.

• Works w/ GCA on timely close outs.

15% Manage the tracking of Affiliate Salary Reimbursement monthly on grants for each division. Assist with the management of VA MOUs for faculty with dual appointment. Collaborates with Division Administrators and Fiscal analysts on the submission of timely and accurate affiliate salary worksheets. Directly manages the tracking of grant salary reimbursements to ensure accurate and timely payments. Grant Salary reimbursement provides Professional Services Revenue – Grant Salaries at an estimated $4 million annually. Creates and maintains robust Our Day Drive reports that determine variances by faculty by grant. Maintains VA MOU tracker to ensure timely submission and signatures in order for faculty with VA appointments to submit grants.

5% Other duties as assigned

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees