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Job Description Summary

Under the general supervision of the Accountant Fiscal Manager and Program Manager for the Clinical Research Program serving multiple divisions within the Department of Medicine, this position provides support with clinical trial budgeting, tracking, invoice processing, payments, and other routine fiscal and administrative duties. In addition, the applicant will work on special projects to support the Operational mission of the program as needed.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC000974 COM DOM PULM General CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

30% – Support Clinical Trial Budgeting and Documentation: Assists in preparing and updating budget templates for clinical trials using existing guidelines. Supports budget tracking and helps gather necessary documentation for budget revisions. Prepares communications for sponsor negotiations under supervision. Assists with documentation related to amendments and protocol changes, including rerouting through appropriate internal channels.

25% – Invoicing Support: Prepares and sends out invoices for the grants within the program. Reviews the contracts and budgets to invoice accurately. Follow up with the sponsors to make sure we are being paid on time and answer any questions they may have. Tracks all invoices sent and received as well as tracking payment terms as to when the invoices need to be sent out for each study.

15% – Incoming Payments Processing: Processes and tracks incoming payments including checks, wire transfers, and ACH deposits. Prepare necessary documentation in the financial system. Maintains organized payment records in program spreadsheets and follows up with sponsors for additional information as directed.

15% – Program Operations Assistance: Provides operational support to the program on as needed basis. This may include tracking new projects, developing workflows, processing requests, and running workgroups with team members, as requested by program leadership.

5% – Billing Review and Coordination: Monitors incoming bills for accuracy and routes discrepancies to the appropriate team members. Works with the study team and division procurement to help ensure billing information is correctly entered and reconciled.

5% – Study Closeout Support: Helps review study activities and tracks milestones for closeout processes. Assists in updating internal tracking systems with budget, income, and enrollment data. Works with senior staff and GCA to assist with journal entry processing and documentation required for study closure.

5% – Other Duties as Assigned: Performs additional administrative and fiscal duties as directed by program leadership.

Additional Job Description

Minimum Requirements: A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees