Job Description Summary

The Program Coordinator is responsible for managing the day-to-day administrative aspects of the ACGME-accredited Physical Medicine & Rehabilitation (PM&R) Residency Program. This position ensures compliance with ACGME accreditation standards, supports faculty and residents, and facilitates the program's daily operations. The Program Coordinator serves as a primary point of contact for residents, faculty, and institutional leadership. Additionally, the Program Coordinator
acts as a liaison for medical student rotations and shadowing opportunities for medical students, Physical Therapy students, and others. Reports to Department Chair, Division Chair, and Residency Program Director, with direct supervision to the department Administrator and Administrative Manager.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000989 COM Orthopaedic Surgery & Physical Medicine CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Additional Knowledge, skill, ability preferred: • Minimum of 2–3 years of experience in medical education, healthcare administration, or related fields. • Knowledge of ACGME requirements and familiarity with accreditation processes preferred. • Proficiency in Microsoft Office Suite and residency management software (e.g., MedHub, New Innovations). • Strong leadership, organizational, personnel management, communication, and problemsolving skills. • Ability to handle multiple tasks, meet deadlines, and maintain confidentiality.

Job Duties -

1.1 Accreditation & Compliance: Ensure adherence to ACGME, institutional, and departmental policies. Assist with accreditation processes, including data collection, reporting, and site visit preparation. Maintain up-to-date program documentation, including accreditation reports, self-study materials, and milestone tracking. Support the Program Director in implementing new ACGME guidelines and ensuring ongoing compliance with evolving accreditation standards. Coordinate faculty and resident participation in accreditation-related activities, including surveys, evaluations, and committee meetings. 15%

1.2 Curriculum & Program Management: Organize and coordinate didactic sessions, Grand Rounds, and academic conferences, ensuring a comprehensive educational experience for residents. Assist in curriculum development and updates to align with ACGME competencies and milestones. Maintain and track resident progress, ensuring timely completion of required educational components. Facilitate faculty development initiatives, including workshops and training sessions to enhance teaching effectiveness. Manage educational materials, online learning platforms, and other resources to support resident education. 15%

1.3 Resident Support & Scheduling: Coordinate all aspects of resident recruitment, including managing ERAS applications, scheduling interviews, and communicating with applicants. Oversee the onboarding process by ensuring all necessary documentation, training, and credentialing requirements are met prior to the start of residency. Maintain resident schedules, including clinical rotations, elective placements, and call assignments, while ensuring compliance with ACGME dutyhour regulations. Serve as a resource for residents, addressing scheduling conflicts, leave requests, and wellness concerns. Coordinate resident evaluations by distributing assessments to faculty, tracking progress, and ensuring timely completion of performance reviews. 15%

1.4 Communication & Liaison: Serve as the primary point of contact for residents, faculty, institutional leadership, and external organizations. Facilitate communication between program leadership and residents, ensuring timely dissemination of important updates and information. Respond to inquiries from applicants, alumni, and external stakeholders regarding program details. Assist in the development of program handbooks, newsletters, and website updates to keep stakeholders informed. Function as department liaison with Graduate Medical Education office and College of Medicine Dean’s office. 10%

1.5 Data Management & Reporting: Maintain and update residency management databases (e.g., ACGME ADS, MedHub) to ensure accurate tracking of resident activities, evaluations, and duty hours. Generate reports required by the institution, ACGME, and other accrediting bodies, ensuring compliance with reporting deadlines. Assist in the preparation of annual program evaluations and clinical competency committee evaluations. Analyze program data to identify trends, strengths, and areas for improvement. 15%

1.6 Event Planning & Coordination: Plan and execute program events, including orientation, graduation, retreats, recruitment events, and social gatherings. Coordinate logistics such as venue selection, catering, scheduling, and guest accommodations. Develop event materials, including agendas, invitations, and promotional content. Ensure smooth execution of events that foster resident engagement and professional development. 10%

1.7 Applicant Recruitment & Interviews: Coordinate and manage the residency recruitment process, including the review of applications in ERAS, scheduling and organizing interviews, and facilitating communication with applicants. Develop recruitment materials and strategies to attract top candidates. Assist with Match Day preparation and onboarding of new residents. 10%

1.8 Medical Student Coordination: Oversee and manage medical student rotations within the department. Communicate with medical schools and students regarding application processes, scheduling, and onboarding requirements. Ensure students receive orientation materials and evaluations. Coordinate with faculty to facilitate a structured and educational experience for medical students. 5%

1.9 Other duties as assigned by the Chair, Program Director, Department Administrator and Administrative Manager. 5%

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

Additional Job Description

Minimum Requirements: A bachelor's degree and one year relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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