Job Description Summary

The Administrative Coordinator II reports directly to the Department Administrator and will be
responsible for coordinating complex administrative, business management and/or support activities. He/she will be managing provider clinical and surgical schedules, the scribe program, Customer Service resolution and assist with project management related to new clinical locations.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000988 COM Ophthalmology CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

The Administrative Coordinator II reports directly to the Department Administrator and will be responsible for coordinating complex administrative, business management and/or support activities. He/she will be managing provider clinical and surgical schedules, the scribe program, Customer Service resolution and assist with project management related to new clinical locations.

MUSC Minimum Education and Experience Requirements:

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Job Duties:

35% Working with the Department Administrator, Clinic Managers and Providers, develop the Master Provider Schedule and clinical templates. Complete and submit PATH and CCRs forms when changes need to be made. Take the lead role in the implementation of Qgenda for the Ophthalmology department. Review provider schedules to make sure that patients are correctly appointed.

20% Update and track provider schedules in the Hospital iQ database. Make sure OR time is being utilized or released in a timely manner. Make recommendations on maximizing OR usage to the Department Administrator and Department Chair.

15% Support the Department Administrator and Department Chair with project management related to clinical space. Coordinate meetings and acquisitions related to the construction of the 4th floor of the Storm Eye Institute and the opening of the Point Hope location. Make suggestions regarding current usage of clinical space.

10% Oversee the Department hired scribe(s) and make monthly assignments. Collaborate with the ChartJoy company regarding contracted scribes and create monthly schedules.

10% Assist the Department Administrator with customer service investigation and resolution. Work closely with the Patient and Family Liaison department.

10% All other duties as assigned by the Department Administrator/Department Chair.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees