Job Description Summary

This position will supervise, direct, and coordinate daily operations of the Facilities Department storeroom and inventory programs. This will include supervision of 2 FTE and oversight and direction of the receiving, storage, distribution and management of inventory and ancillary related activities.
This position will direct and coordinate all aspects of Facilities Storeroom inventory/materials management program(s) and associated daily operations and staff that support the program(s). This will include responsibility for the oversight and direction of inventory program(s), software(s), ordering, receiving, storage, distribution, and all associated services and activities. Position is responsible for maintaining sufficient quantities of critical supplies as certain areas of the department are 24/7/365 operations and MRO parts must be available when needed.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002239 Storeroom & Cribmaster

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Summary:

This position will supervise, direct, and coordinate daily operations of the Facilities Department storeroom and inventory programs. This will include supervision of 2 FTE and oversight and direction of the receiving, storage, distribution and management of inventory and ancillary related activities.
This position will direct and coordinate all aspects of Facilities Storeroom inventory/materials management program(s) and associated daily operations and staff that support the program(s). This will include responsibility for the oversight and direction of inventory program(s), software(s), ordering, receiving, storage, distribution, and all associated services and activities. Position is responsible for maintaining sufficient quantities of critical supplies as certain areas of the department are 24/7/365 operations and MRO parts must be available when needed.

Job Duties:

35% (General) – Daily management of Facilities storeroom staff, processes, inventory program(s), and software(s) to meet department’s daily operational needs. Manage current inventory/material management systems as well as any new inventory programs, storerooms and/or locations that are deemed needed and/or added. Ensure correct items are stocked and best practice physical inventory activities are routinely performed. Serve as the department’s inventory / materials management leader with a focus on product quality, standardization, cost containment, consolidation of vendors, effective stocking levels, and frequency of inventory turns. This position is expected to focus on maintaining efficient operations and treating the inventory program(s) with a business mind-set. Conduct periodic reviews on product quality, costs, savings, customer usage, and seek process improvements to ensure program is high-performing and effective for the department.

30% (Inventory Management, Ordering, Stocking): Oversee timely ordering, receipt, stocking, and sale of products. Control inventory levels and ensure availability of stocked supplies and equipment to meet daily operational needs. Manage min/max inventory levels with an internal goal of no more than three (3) months’ worth of stock is on shelves to reduce holding and overhead costs (i.e., overstock). Monitor purchase volume, stock turn patterns, and make inventory adjustments throughout the year. Maintain accurate data on inventory quantities and total inventory value. Annually evaluate slow and non-moving stock and make decisions regarding removal from inventory program. Monitor and reduce inventory loss occurring through theft and/or poor processes. Ensure storeroom staff are following inventory best practices. If/when delivery, shipping, or return services are required, facilitate those needs of behalf of the department.

15% (Purchasing/Contracting): Ensure inventory stock is being purchased via competitively issued MUSC bids or state term contracts. All purchases made in support of storeroom program(s) shall be purchased in accordance with MUSC university procurement rules. All materials are to be periodically evaluated for opportunities to standardize, be of sufficient quality to meet job needs and cost appropriate. Closely align with university procurement department to ensure purchasing methods, suppliers, pricing, lead times and quality are appropriate.

10% (Software/Automation): Serve as a subject matter expert on inventory software’s used to perform inventory and storeroom related functions. Coordinate with Facilities and MUSC technology personnel to ensure appropriate performance and maintenance of storeroom software(s). Ensure data accuracy is maintained in the software (cost, quantity, descriptions, vendor data, make, model, etc.) and software functionality is fully utilized by department staff. As needed, work with staff, vendors, Facilities and MUSC technology personnel to modify software configurations, perform upgrades and champion for the inclusion of inventory / materials management needs being integrated with MUSC’s ERP infrastructure and any other appropriate software’s.

5% (Communication): Collaborate with supervisor, shop/zone supervisors and other members of department leadership to determine reoccurring supply needs. Stay in close contact with Facilities departments to ensure that inventory needs are being met effectively.

5% - Other duties as assigned.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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