Job Description Summary

This position, under minimal supervision, leads the department’s complex billing and chargeback program for Facilities. This role is also responsible for reconciling invoices and ensuring timely payment of invoices. Position responsible for handling large amounts of complex billing transactions for both UNIV and MUHA departments. This position requires an individual who can perform at a high level of autonomy, strong leadership skills and financial knowledge required. Employee must be able to multitask and work independently. Employee must be able to handle high volume of complex financial transactions and issues with multiple MUSC companies. Position requires strong problem-solving, analytical, and interpersonal skills as well as excellent written and verbal communication skills. Position requires ability to gather, analyze and evaluate complex information and improve business processes. Advanced proficiency in utilizing WorkDay financial systems, Microsoft Excel and Word needed.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000011 Administration

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56,210.00 - 80,105.00 - 104,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Summary:

This position, under minimal supervision, leads the department’s complex billing and chargeback program for Facilities. This role is also responsible for reconciling invoices and ensuring timely payment of invoices. Position responsible for handling large amounts of complex billing transactions for both UNIV and MUHA departments. This position requires an individual who can perform at a high level of autonomy, strong leadership skills and financial knowledge required. Employee must be able to multitask and work independently. Employee must be able to handle high volume of complex financial transactions and issues with multiple MUSC companies. Position requires strong problem-solving, analytical, and interpersonal skills as well as excellent written and verbal communication skills. Position requires ability to gather, analyze and evaluate complex information and improve business processes. Advanced proficiency in utilizing WorkDay financial systems, Microsoft Excel and Word needed.

Job Responsibilities:

35% - Billing Program: Responsible for setting billing processes and manage billing / chargebacks program for department. This includes billing of expenses and reconciliation of revenue for UNIV and MUHA budgets which includes 70+ cost center budgets plus other customer cost centers. Manages and maintains data on billed departments and cost center data and billings performed monthly by department. This position works closely and collaborates with Director of Business Services, Budget Manager, Contracts Manager, Utility Services Manager and Utilities Program Coordinator on monthly billing related activities. Monthly billing involves large volume of complex monthly chargeback / billback transactions to a variety of UNIV and MUHA customers for work performed on the customer’s behalf i.e., work from annual maintenance contracts, monthly services/expenses, shared services, and work orders. Responsible for calculation and submission of MUHA monthly accrual transactions. Serves in an advisory role in determining internal billing processes for shops / zones to ensure consistency in process within the department. Position works closely with Budget and Contract Managers to investigate and resolve customer billing questions. disputes, and other issues impacting department billing operations.

30% - Finance and Payments: Responsible for overseeing reconciliation of invoices, troubleshooting, and resolving issues and assuring timely and accurate payments for UNIV and MUHA related transactions. Troubleshoots and facilitates investigations into resolving vendor credit hold issues and/or mis-coded transactions with UNIV and MUHA Accounts Payable and Finance Departments. Works with internal teams and shops/zones on external charges and closing of work orders for billing, shared services and other miscellaneous billings. Serves as department’s WorkDay SuperUser and primary department liaison with Sustainment Team in area of Finance and Payments. This role requires an advanced level of knowledge and has a larger role to support WorkDay and Facilities finance and payment roles and functions. This position is assigned higher-level administrative permissions to view and assist with transactions and issues in the areas of finance, purchasing and payments with our 70+ cost center budgets and internal shops / zones. Provides internal WorkDay training to staff as needed.

20% - Responsible for financial reporting, forecasting, and analysis associated with monthly billing / chargeback activities. Responsible for financial reconciliation, data analysis, and projected revenue plans related to billing. Analyzes and investigates billing and income variances. Trends billing data to identify directions expense and revenue streams are following and report accordingly. Responsible for tracking and reporting on revenue received or not received from customers related to billing and address anomalies related to that.

10% - Communicates effectively with Director, department staff and customers on areas of responsibilities including but not limited to billing, revenue projections, payments, vendor issues, credit holds, accruals. Position interacts frequently with customers related to billing activities. Serves as key department liaison and closely collaborates with UNIV and MUHA Finance Departments, Accounts Payable Departments, and other customer departments regarding services billed and revenue collected.

5% - Perform other duties as assigned.

Minimum Requirements:

A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking, or finance.

Additional Job Description

Minimum Requirements: A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees