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UNIV - Program Coordinator II - Department of Radiation Medicine

Medical University of South Carolina

Medical University of South Carolina

Operations
Charleston, SC, USA
Posted on Saturday, July 6, 2024

Job Description Summary

Oversee coordination, design and daily functions of educational mission of the Department of Radiation Oncology to include the medical resident GME, and medical physics residency program and medical student clerkship. This position performs leadership and coordination of all education activities in the Department of Radiation Oncology for medical residency program as Program Coordinator (PC), the medical physics residency program, medical student clerkship program and continuing education needs of the department.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001058 COM Radiation Oncology

Pay Rate Type

Salary

Pay Grade

University-06


Pay Range

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

25%- 1.1 Regulatory duties: operations of the medical and medical physics residents, fellows, medical student clerkship participants, and the medical residency program director (PD), medical physics residency program director and medical student clerkship director. Craft, compile and submit reports to the GME office, ACGME, ABR and other professional organizations as required. Maintain personnel files on each resident, medical physics residents, fellows and students; maintain leave records, call schedule and evaluations. Oversees preparation of all ACGME site visits, itineraries and site visit manual preparation as needed. Maintain required records in ERAS, correspond with potential resident and medical physics candidates; arrange itineraries for medical and physics resident applicants, notify applicants of status; attend monthly GME resident meetings, monthly physics divisional and student clerkship meetings, quarterly PD/PC department meetings and monthly staff meetings. Ensure MedHub resident files are updated on a regular basis; ensure medical physics records are updated on a regular basis. Also responsible for coordinating and scheduling any visiting students with the College of Medicine and ensuring the visiting student evaluations are completed. Must oversee net new responsibilities and comply with regulatory assurances of CAMPEP (Commission on Accreditation of Medical Physics Education Programs) as an added responsibility.

20%- 1.2 Screening, recruiting and facilitating interviews and candidates for medical residency and medical physics residency programs. Provides direction and management of recruitment process for Radiation Oncology residents, fellows and medical students rotating through our clerkship. Facilitates the "matching" process with program directors of the residency programs. Oversees the on-boarding process for new medical residents, medical physics residents and students rotating through the Radiation Oncology medical student clerkship.

15%- 1.3 Oversees OurDay functions for medical and medical physics residents Program Directors and medical student clerkship director. Completes expense reports to facilitate educational expenses, registration and travel expenses; reimburses medical and medical physics residents and for Program Director, Medical Physics Program Director and Medical Student Clerkship Director for expenses related to education, travel and other expenses via OurDay. As P Card holder, follows all University purchasing policies as well as the MUSC Purchasing Card Manual. This position must keep up to date on all expense reimbursement features in OurDay. Reconciles department purchasing card expenses in Works (Bank of America). Manages Time Keeper and Absence partner functions Medical Physics and Medical Residency Program Directors and Medical Student Clerkship Director; manage on-call schedule and rotation schedules for medical and medical physics residents.

15%- 1.4 Leadership/strategic planning: Preparation of Faculty Contracts, updating Faculty Data Base, Interfolio faculty performance review packets, Department Annual Report, on-boarding and GME accrual. Manages Alumni Records; leads website and social media and promotional materials for departmental and education mission; resident program files management; leads the program to digitizing all archived files; manages, Resident activities/wellness activities; relationship building- Bi-Annual Internal Program Review. Establish, create, and implement a Report card based on data pulled from ACGME data, confirming PC and PD compliance with GME attendance, ACGME Survey data, CCC Milestones, APE, Well Being data from Surveys, Work hour submission, and then discuss data with PD to turn it into actionable change – use as a mid-year check-in with APE goals.

10%- 1.5 Maintain memberships for various medical and physics organizations for self and faculty and residents. Assist with travel preparation of all faculty and visiting professors for educational needs. Provides backup support reception services when Executive Assistant to Chair/receptionist is out of office. Assists with departmental events planning events.

10%- 1.6 Provides all administrative support to Physician Faculty Program Director, medical physics residency program director and medical student clerkship director including all missions in which they are involved. Assists faculty leadership with CME continuing medical education support needs, organize and attend at needed CME meetings and events, annual application and tracking CME and CEU credits at chart rounds, grand rounds and other educational activities as needed.

5%- 1.7 Perform additional duties as required by Medical Residency Program Director, Medical Physics Program Director and Medical Student Clerkship Director.

Minimum Requirements:

A bachelor's degree and two years relevant program experience.

Physical Requirements:

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Frequent)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Frequent)
Ability to see and recognize objects at a distance. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Frequent)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees