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UNIV - Education Coordinator - Pediatrics: Residency

Medical University of South Carolina

Medical University of South Carolina

Charleston, SC, USA
Posted on Friday, June 7, 2024

Job Description Summary

As a member of the Department’s education support team, this position directly supports the Pediatric Residency, and two new start up fellowships with Pediatric Infectious Disease and Critical Care Division. Through a team-based approach, the Coordinator is expected to co-manage resident educational activities, as well as managing development and compliance activities for two new fellowship programs which will have their first fellows in July 2026.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001008 COM PEDS Administration CC

Pay Rate Type

Hourly

Pay Grade

University-05


Pay Range

$37,860 - $53,957 - $70,054

Scheduled Weekly Hours

40

Work Shift

Job Description

Pediatric Program Coordinator

Job Description Summary

As a member of the Department’s education support team, this position directly supports the Pediatric Residency, and two new start up fellowships with Pediatric Infectious Disease and Critical Care Division. Through a team-based approach, the Coordinator is expected to co-manage resident educational activities, as well as managing development and compliance activities for two new fellowship programs which will have their first fellows in July 2026. The person in this position must be willing to adapt to a regularly changing environment that at times can require activities that are outside their routine responsibilities. Effective organizational skills, customer service, and a high degree of communication is a vastly important requirement as this position collaborates with a wide range of individuals.

Payband 5: $37,860.00 -$53,957 - $70,054.00

MUSC Minimum Training and Experience Requirements: A bachelor's degree and one-year relevant program experience.

30 % Operations:

  • Work collaboratively with Pediatric Residency Program Coordinators to support the operations of the Program, Program Director, Associate Program Director, and Chief Residents as needed
  • Attend weekly educational leadership team meetings, attend monthly Rotation Review meetings, biannual Clinical Competency Committee meetings and additional meetings as needed/required including monthly GME Program Coordinator meetings and other GME required meetings
  • Responsible for coordination of the training, and educational programs for the assigned Pediatrics’ Fellowships and Program Directors: Serve as the primary point of contact and coordinates all divisional fellowship, training, and educational programs and their recruitment processes; generates correspondence to applicants; prepares and maintains various databases and files; audits findings and communicates results; assists with compiling, preparing, and/or coordinating materials, evaluations, and reports. Serve as the point of contact to the Fellowship Program Directors for all initiatives related to their fellowship, training, and education responsibilities.
  • Assist the Fellowship and Residency programs with recruitment and interview setup and support.
  • Prepares orientation information packets and certificates; distributes rotation evaluations; composes, transcribes, and distributes correspondence and other materials.

20% Data Tracking:

  • Pull resident 6-month data (evaluations, procedure logs, conference attendance, etc) for meetings with their assigned Program Director(s) biannually
  • Download resident attendance data from the resident attendance tracking system as needed
  • Work with Peds IT to update the attendance system annually
  • Work with Program Coordinator to track resident scholarly presentations each academic year and update internal spreadsheet
  • Assist with collection of pediatric faculty members’ scholarly activity
  • Send annual faculty evaluation reports to faculty and division directors

20% Scheduling:

  • Scheduling for Resident Primary Care Continuity Clinic
  • Submits clinic cancellation forms when residents are sick

20% Meeting Coordination / Reimbursement:

  • Participate in procurement and reimbursement activities such as meal catering and travel expenses
  • Submit invoices for payment
  • Arrangements for Primary Care Program House staff needs such as meetings, etc.

5% Other:

  • In collaboration with the Program Directors, operationalizes fellowship and training budgets, stipends, reimbursements, and financial reporting. Communicates regularly with the Division Administrator(s) and various Program Director(s) regarding ongoing administrative and financial needs and/or concerns. Collaborate and work with Pediatric Residency Coordinator to schedule and proctor Peds In-Training Exams
  • Assist as needed with Quality Improvement education curriculum
  • Annual update of resident information in MedHub (home address, emergency contact etc.)

5% Other:

  • Other duties as assigned

Additional Job Description

Minimum Requirements: A bachelor's degree and one year relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees