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UNIV - Grants Administrator I - Department of Medicine: Medicine Administration

Medical University of South Carolina

Medical University of South Carolina

Charleston, SC, USA
Posted on Thursday, August 3, 2023
  • R-0000017110
  • Charleston, South Carolina
  • Grants/Contracts
  • Business Operations
  • Full Time

Job Description Summary

Position reports to the Department of Medicine's Research Administrator and Preaward Team lead. Plans and executes complex activities and tasks for the Department. Formulates and administers grant/contract-related administrative policies and procedures. Position administers pre-award grant and contract activities in support of the Department's efforts to secure external funding from federal, state, local, corporate, foundation, and other private sources. Responsible for grant proposal preparation and submission.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000965 COM DOM Administration CC

Pay Rate Type

Salary

Pay Grade

University-06


Pay Range

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

Job Duties:

35% - PRE-AWARD: Coordinates the Department of Medicine’s pre award process of successfully submitting federal and foundation grant proposals by managing the proposal development and submission process. Medicine submits approximately 400+ proposals annually. The process includes but is not limited to the following:

  • Works directly with faculty in proposal development.
  • Develops budgets and budget justifications in accordance with agency guidelines. Determines potential fiscal issues such as cost allowability, cost sharing, F&A rates, possible request for waivers, etc.
  • Coordinates all relevant documentation for the submission process including justifications, scope of work, biosketches, letters of support, and other supporting documentation
  • Communicates with outside agencies and subrecipient sites to obtain required documentation for proposal submission

25% - Prepares all federal and private proposals for department and university approvals including IPF routing and follow-up, successful uploading into Cayuse.

25% - Facilitates timely submission and renewal of VA MOUs, progress reports and Just In Time requests. This includes but is not limited to verifying personnel effort and changes in other support and working directly with investigators to submit reports via eRA Commons and other methods.

10% - Serves as a department expert who has a very strong understanding of ORSP/GCA and external agency policies and procedures; works closely with both ORSP/GCA regarding carryover requests, subcontracts, re-budgeting requests, cost share documentation and changes in key personnel, effort, or scope of work. Serves as a pre-award expert working directly w/ departmental leadership which includes the Chairman, Vice Chairman and Director of Research.

5% - Other duties as assigned to support the Departmental Grants and Finance Team, Department Leadership and faculty.

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift, carry, lower, push or pull objects 15 lbs.or more, unassisted. (Frequent)
Ability to maintain 20/40 vision, corrected. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Frequent)
Good peripheral vision capabilities. (Frequent)
Ability to hear and/or understand conversations. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)

Additional New Requirements:
Computer literacy.

Additional Job Description

Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees