Job Description Summary

Performs a variety of administrative support functions for the Autopsy Division in the Department of Pathology and Laboratory Medicine. Reporting to the Program Manager, the Administrative Assistant is responsible for autopsy report preparation, administrative medicolegal coverage, billing, and general office management including purchasing and office communication. Works in conjunction with the Autopsy Division Director and Program Manager to ensure adherence to quality, safety, regulatory, certification and accreditation standards in compliance with the policies mandated by the Medical Center, University, JCAHO, CAP, OSHA and other accrediting agencies.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001005 COM PATH Forensic Pathology CC

Pay Rate Type

Hourly

Pay Grade

University-04

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties: Performs a variety of administrative support functions for the Autopsy Division in the Department of Pathology and Laboratory Medicine. Reporting to the Program Manager, the Administrative Assistant is responsible for autopsy report preparation, administrative medicolegal coverage, billing, and general office management including purchasing and office communication. Works in conjunction with the Autopsy Division Director and Program Manager to ensure adherence to quality, safety, regulatory, certification and accreditation standards in compliance with the policies mandated by the Medical Center, University, JCAHO, CAP, OSHA and other accrediting agencies.

Job Description:

Autopsy report preparation, compilation and distribution 25%

Preliminary report preparation and delivery

Case file preparation and completion

Toxicology, histology, and other ancillary autopsy studies receipt and distribution

Final autopsy report standardization and distribution

Pre- and post-verification autopsy case information or report corrections

Provides Pathology Assistant Administrative coverage 20%

Prepares autopsy stations

Assists with decedent handling before, during and after autopsy

Processes evidence, personal effects, blood, tissue, and body fluids

Facilitates ancillary autopsy procedures to include toxicology, photography, x-rays, microbiological samples, etc

Disposes of autopsy biological and chemicals waste

Receives and documents incoming coroner and hospital autopsy case information, with follow-up as needed.

Schedules and registers autopsy cases

Provides autopsy technical support as needed

Supports of autopsy office communication and supply acquisition 15%

Distributes of mail, faxes and phone messages

Assists with coroner, family and healthcare autopsy inquiries

Schedules autopsy conference room

Documents of autopsy case communications and events (court, child death reviews, information requests, material distribution)

Orders necessary supplies

Assists with autopsy materials archives 10%

Maintenance of autopsy Excel statistical database

Archiving of autopsy files

Tracks file removal and distribution, subpoenas and faculty/staff court appearance/depositions electronically.

Coordinates handling retained evidence and biological specimens

Provides administrative medicolegal coverage 10%

Prepares and distributes authorized subpoena requests for autopsy materials – civil and criminal (working with legal for HIPPA and hybrid (non-HIPPA) entities)

Coordinates with University Press/County Coroners requesting production of old (microfilmed) forensic pathology reports

Processes autopsy billing (Forensic, MUSC medical, Outside hospital, Private cases) 10%

Submits autopsy case billing at time of final report verifications with appropriate ancillary charges included.

Prepares pending fiscal year end billing as requested by coroners

Facilitates the MUSC Autopsy Quality Assurance (QA) Programs 5%

Prepares approximately 15% of completed MUSC autopsy reports for review by staff pathologist to adhere to the College of American Pathologists (CAP) Accreditation Program. Distributes all QA materials for review and documents outcomes with healthcare provider linkage in a data spreadsheet. Refers cases with significant discrepancies to the Director of the Autopsy Division for resolution.

Administers the MUSC Autopsy Clinicopathologic Correlation data management system: Receives and archives the data on all pathologist completed clinicopathologic correlation forms on MUSC Medical Autopsies comparing clinical vs. postmortem diagnoses.

Prepares appropriate forensic autopsy reports for MUSC Emergency Dept. Quality Assurance Coordinator.

Perform other duties as requested by the Medical Director of Autopsy, other pathology faculty, and Autopsy Operations manager 5 %

Works in conjunction with the Autopsy Division Director and Manager to ensure adherence to quality, safety and regulatory, certification and accreditation standards

Complies with policies mandated by the Medical Center, University, JCAHO, CAP, OSHA and other appropriate accrediting agencies

Problem solves and performs work related tasks in a responsible and efficient manner

Minimum Experience and Training Requirements: A high school diploma and two years' work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements: Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

Additional Job Description

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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