Job Description Summary

Serves as the Department of Ophthalmology Residency and Medical Student
Coordinator and Office Manager under limited supervision of the Ophthalmology Residency
Program Director, Medical Student Rotation Director and reporting to the Ophthalmology
Administrator. The position will primarily be responsible for the administration, coordination,
and supervision of the department's overall Residency and Medical Student Programs and assist
with general business operations.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000988 COM Ophthalmology CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

$35,360 - $50,395 - $65,429

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

1. Coordinate business and support activities for Ophthalmology residency program, including: development, maintenance & monitoring of annual budgets, preparation of monthly resident call schedules, meal allowances, duty hour logging (at MUSC & VA sites), preparation of complex and sophisticated reports and spreadsheets, composition of correspondence & narrative sections of reports and documents. 20%

2. Administration, coordination and supervision of daily operation of the Residency Program, including recruitment, interviews, orientations (departmental, VA, GME, paging, EPIC, etc.), meetings, evaluations, travel, schedules (call, clinic, lecture), special events (monthly Resident Educational Symposium evenings), Graduation Dinner, Welcome Reception, leave requests, license renewal, DHEC renewal, DEA renewal & reporting. Requires knowledge of accreditation requirements & maintenance of hard and e-files. Responsible for the resident didactic lecture schedule. Manages the tracking methodology to assess complication rates I resident performed cataract surgeries. 20%

3. Coordination of all activities relating to the Glaucoma Fellowship program including clinical schedule creation and management, affiliation agreements, program handbook development, recruitment activities, and accreditation application preparation. 15%

4. Coordination of all activities relating to the development and management of the Cornea Fellowship program. Responsible for executing affiliation agreements, coordinating recruitment through SF match, developing program handbook, and preparing AUPO application for accreditation. 15%

5. Coordinate medical student schedules with Medical Student Director, review visiting student applications and input student grades after each block. Administration and supervision of daily operations of the medical school program including clinics, ORs, lectures, didactic events, visiting student applications, meetings, database utilization (WebAdvisor, E'*Value, VSAS and Box for medical students) also handle all evaluations and test scores. Responsible for creating, coordinating & overseeing the medical student/mentor program. 10%

6. Coordination of onboarding, credentialing, and training for the Pediatric Fellowship program. 5%

7. Development & management of departmental website and intranet site. Knowledge & maintenance of written policies, protocols and procedures and deployment of these through the new departmental intranet and e-manual on the secure box. 5%

8. Serve as GME office liaison for the Department of Ophthalmology, working closely with the GME office on the following: data input for E'*GME reimbursement purposes, tracking duty hours for on & off campus sites (including the VA). Generate reports of resident biographical data, GME Affiliation Agreements, (work closely with HR & GME to draft documents, obtain signatures& upload into E'*Value), appointment/reappointment letters, clearance sheets, completion certificates, fellowship recommendations, residency verifications, loan forbearances, meal card allotment and vouchers. 5%

9. Responsible for all reporting requirements relevant to the residency program including Program Evaluation Committee, Annual Program Evaluation reporting to GMEC, and Core Curriculum Committee (all ACGME mandated), reporting of duty hours, procedure case logs, diversity, annual program review, scholarly activities and match results. Utilization of the following databases: E*Value, ACGME, SF Match, E*GME, GME Track, WebAds, ABO, The maintenance of the referenced databases enable the residency coordinator to maintain applicable information used in the residency program such as: rotation assignments, procedure case logs, match results, biographical data, duty hours, affiliation agreements, didactic and conference schedules and other pertinent information related to the Ophthalmology Residency Program. 5%

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and one year relevant program experience.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Frequent)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Frequent)
Ability to see and recognize objects at a distance. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Frequent)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Additional Job Description

Minimum Requirements: A bachelor's degree and one year relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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