Job Description Summary

In conjunction with the business manager and Vice Chair for Research, the grants administrator will manage the pre-award operations of the department to include development and coordination of all new proposals, resubmissions, progress reports, no -cost extensions and noncompeting applications. The grants administrator will manage efforts, to include costing allocations and payroll accounting adjustments, for the Data Coordination Unit. In addition, will manage grants education for the department.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001035 COM PHS Administration CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

$52,357 - $74,613 - $96,869

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Purpose:

In conjunction with the business manager and Vice Chair for Research, the grants administrator will manage the pre-award operations of the department to include development and coordination of all new proposals, resubmissions, progress reports, no -cost extensions and noncompeting applications. The grants administrator will manage efforts, to include costing allocations and payroll accounting adjustments, for the Data Coordination Unit. In addition, will manage grants education for the department.

Job Duties:

35% Serve as the senior grants administrator to interpret federal, state, MUSC and sponsor policies, procedures and regulations related to grants administration and management. Provide pre-award support for the development and preparation of grant applications including expert review of budget and budget justifications. Responsible for submitting internal processing forms (IPF) for competing and noncompeting grant applications, supplements and RPPR’s. Serve as the department liaison for the Office of Research and Sponsored Programs (ORSP) and work closely with both ORSP and Grants and Contracts Accounting (GCA) regarding carryover requests, subcontracts, re-budgeting requests, cost share documentation and changes in key personnel, effort, or scope of work. Recommend and develop changes in procedures or policies in accordance with changes in federal, state, and local regulations.

15% Monitor departmental Network Support fee process. Submit invoices and ensure payment is collected for all DPHS and DCU fees. Maintain records of payments and ensure timely processing for any grant related closeouts. Provide careful monitoring of grant starting and stopping times, and forecasting of fees.

10% Work closely with Vice Chair of Research and Grants Administrator I to grow DPHS grant portfolio. This includes analyzing and strategic planning to overcome existing barriers to the grant submission process. Provide faculty with the resources required to successfully submit and be awarded grants. Analyze current incentives as needed to promote submissions. Creation of educational content and DPHS processes that will encourage new grant submissions. This includes but is not limited to a novel onboarding process for new faculty, educational content creation related to the grants related resources that faculty may utilize, development and deployment of new incentives for grant submissions, and updating and optimizing the DPHS website to allow for easy access to grants-oriented tools and resources.

10% Review expenditure reports to ensure that awards are expending per the budget plan, identify and address variances with the Accounting Manager. Ensure timely setup of multi-year grants and subcontracts. Perform Costing Allocations to ensure funding is being allocated correctly for the Data Coordination Unit.

10% Serve as the lead Grant/Budget Core leader within PHS providing expert guidance, consultation and training to faculty, principal investigators fellows, and other trainees. The Grant Administrator II will also provide expert guidance and communicate best practices to PI’s in the aspects of developing and submitting competing and non-competing grant submissions, budget development and analysis review, supplemental and carryover requests and subcontracts, and in establishing contracts for other sponsored projects in compliance with federal, state, MUSC and sponsor regulations and requirements. This would also include knowledge of IRB policies and procedures. This position will enhance the PHS research portfolio by monitoring and making recommendations to further improve the quality of the internal review process and administrative submissions.

10% Train and provide oversight to the Grants Administrator I and other staff as appropriate in pre-award grants administration. Attend institutional training to keep skills current and knowledge up-to-date and disseminate training information to staff as needed.

5% Represent department at research administration meetings. Responsible for updating funding opportunities on department research website. Alerts department investigators of all potential funding opportunities.

5% Performs other duties as assigned.

MUSC Minimum Requirements

A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.

Physical Requirements

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift, carry, lower, push or pull objects 15 lbs.or more, unassisted. (Frequent)
Ability to maintain 20/40 vision, corrected. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Frequent)
Good peripheral vision capabilities. (Frequent)
Ability to hear and/or understand conversations. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)

Additional Job Description

A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees