Grants Administrator I/ Subrecipient Contract Administrator
Medical University of South Carolina
- South Carolina
- Business Operations
- Full Time
Job Description SummaryThe Office of Grants and Contracts Accounting (GCA) is seeking a Subrecipient Contract Administrator for its Cost Accounting functional area. GCA has the primary responsibilities for compliance and post-award administration of the University’s complex sponsored research grants and contracts.
EntityMedical University of South Carolina (MUSC - Univ)
Cost CenterCC001328 Grants and Contracts Accounting
Pay Rate TypeSalary
$43,030 - $61,323 - $79,616
Scheduled Weekly Hours40
Work ShiftDay (United States of America)
The Office of Grants and Contracts Accounting (GCA) is seeking a Subrecipient Contract Administrator for its Cost Accounting functional area. GCA has the primary responsibilities for compliance and post-award administration of the University’s complex sponsored research grants and contracts. This position is responsible for managing Subaward Supplier contracts, Subaward Supplier invoices, assist with training and provide support for external audit activities. This position will be working primarily in a complex Cloud Based Enterprise Resource Planning (ERP) System.
This position has direct interaction with representatives of external sponsoring agencies, MUSC faculty and staff to ensure smooth operation of departmental functions. For the positions specific functions may be required to develop, propose, and implement departmental policies and procedures to enhance the efficiency and consistency of workflows and to ensure compliance with the Federal Uniform Guidance.
This individual will report to the Cost Accounting Manager.
Requirements (Education, Work Experience, Licensure, Registry and/or Certifications)
A bachelor's degree in business administration, public administration or the social sciences and four years’ experience in contracts and grant administration activities.
Ability to interpret Federal, State and Institutional policies and procedures dealing with grants and contracts requirements.
Maturity and the ability to gather data, analyze facts and prepare reports.
Must be able to communicate effectively with government, institutional and program officials.
Skilled in the use of mathematical concepts.
Excellent knowledge of Microsoft software, especially electronic spreadsheets.
Ability to prepare material and train departmental and GCA staff.
Employee is supervised through consultation and is expected to work independently at a professional level.
Committed to fostering a workplace culture of belonging, where diversity, equity and inclusion are celebrated and are core values.
4+ years accounting experience
Strong analytical experience
Experience working in Complex Cloud Based Enterprise Resource Planning (ERP) System
Higher education and/or not‐for‐profit experience
Effective training techniques
Employee is expected to maintain confidentiality of sensitive information, especially salaries of
University personnel. Requires good eye/hand coordination, ability to hear & speak clearly, express information concisely, analyze data and formulate ideas logically orally and in writing.
30% Independently Manage Subaward Supplier Contracts
Utilizing the contracts module of the Ourday system, Initiates the
development of supplier contracts within the system for executed
Process revisions to supplier contracts upon receipt of
Assure the closeout process is completed for subagreements supplier contracts
30% Independently Manage Subaward Supplier Invoices
Manage the Subaward Supplier invoice inbox
Initiate approval and payment of invoices via entry into OurDay
Maintain OurDay Subaward Supplier invoice workbench
Manage and Monitor the in-progress subaward invoice database to ensure
timely processing in accordance with Federal requirements ( invoice payments
made within 30 days of receipt)
Assist with Internal and Institutional audit
20% Gather and compiles data necessary to conduct training
Develop and maintain skills in utilizing the OurDay system
Increase knowledge and familiarization with Institutional supplier
contracts and invoices as relates to subaward agreements
Regularly attend meetings and training sessions
20% Actively participate and support GCA initiatives
Contributes ideas and actively participate in improving processes
Enhance and maintain working knowledge of Federal Uniform
Provide backup support to team members
Conduct staff cross-training
Additional Job DescriptionA bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees