THIS IS A TEMPORARY PART-TIME POSITION NOT-TO-EXCEED 6/30/2025.

The purpose of the class is to perform a variety of routine-to-moderately complex clerical work in the preparation and maintenance of fiscal and other department records; to perform a variety of other accounting and clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.

ESSENTIAL JOB FUNCTIONS

Performs a variety of clerical accounting duties in support of the preparation and maintenance of accounting records for the Facilities Department.

Processes accounts payable for assigned accounts; communicates with vendors and County personnel/officials regarding invoices; resolves discrepancies and expedites the accounts payable process as necessary.

Sorts, time stamps, and opens mail, inputs and processes daily mail in computer for bills, payments and activity.

Assist in ordering supplies for buildings.

Processes and posts payments to appropriate accounts; verifies account balances.

Assists in reconciling accounts.

Enters data for accounting records and reports prepared by co-workers and/or received from other departments.

Maintains vendor records.

Answers the telephone; provides requested information; forwards calls to appropriate staff person; and greets and assists office visitors.

Receives and responds to inquiries, concerns, complaints and requests for assistance in areas of responsibility.

Processes, copies, indexes, files, transmits and/or maintains various financial, legal and/or administrative documents.

Performs general clerical duties as required including, but not limited to, typing reports and correspondence, copying and filing documents, entering and retrieving computer data, sending and receiving faxes, processing mail, etc.

Assists co-workers with clerical duties as necessary.

Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills.

Performs other related job duties as assigned.

Education and Experience:

High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field.

Requires at least two (2) years of related work experience.


Special Qualifications:

None.