Posting may close prior to posted closing date if sufficient highly qualified applicants are received.

Provides responsible administrative and clerical support to the County Council Chair, including but not limited to maintaining calendars, scheduling appointments and meetings, preparing routine and confidential correspondence, screening and processing mail, establishing and maintaining record-keeping systems, coordinating travel and accommodation arrangements, researching and compiling information for Council / managerial decision-making, etc.

ESSENTIAL DUTIES

•Provides direct support to County Council. May assist Departmental Directors or Managers as needed.
•Schedules and coordinates all County Council meetings; ensures meeting rooms are properly prepared; advertises all meetings of Council including public hearings, special or emergency meetings; attends meetings; records and transcribes meeting minutes; coordinates necessary follow-up action on council items.
•Gathers information and data for meetings and upon the request of County Council, staff, and citizens; prepares meeting agendas and agenda packets.
•Serves as custodian of official County Council records, minutes, proclamations, ordinances, and resolutions, ensuring appropriate accessibility to the public; indexes records and files copies of appropriate records in the Clerk of Court’s Office. Follows state records retention requirements for all information.
•Attests the signature of the Chair of Council / County Administrator on ordinances, resolutions, directives, deeds, leases, bonds, contracts, and other legal instruments enacted or executed by the Chair of Council / County Administrator.
•Reviews and approves submitted resolutions, proclamations, and some ordinances; prepares all documents in their final form.
•Maintains the official records regarding Council appointments to County boards, commissions, and authorities; records and monitors term expiration dates for each member; informs Council of any resignations from boards, commissions, and authorities.
•Communicates official County Council plans, policies and procedures to County department heads, employees, and the general public as required.
•Assists with Council budget development activities; monitors expenditures, departmental budgeting and financial and reconciliation of accounts.
•Maintains custody of the county seal.
•Ensures administration of oath of office for newly elected officials, files oath with Secretary of State in a timely manner.
•Maintains orientation and continuing education records for planning officials and staff
•Attends bond and loan closings to sign and seal legal documents.
•Performs routine clerical work as required, including but not limited to typing forms, reports, and correspondence, copying and filing documents, entering, and retrieving computer data, sending, and receiving faxes, assembling materials, ordering office supplies and equipment, etc.
•Greet visitors. Answers the telephone; screens callers and/or provides accurate information and assistance to callers; forward calls to appropriate personnel; takes messages as necessary; and greets and assist office visitors.
•Receives and responds to inquiries, requests for assistance and complaints from County personnel and the general public.
•Assists with special projects and programs as assigned.
•Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
•Audits and ensures the security and confidentiality of files as appropriate.
•Reviews records, forms, and verifies information; resolves complex problems.
•Prepares complex and confidential correspondence, memoranda, reports, etc.
•Purchases and maintains office inventory levels such as paper, pens, toner, etc.
•Schedules and maintains calendar of appointments; handles mail, meetings, and travel itineraries; coordinates related arrangements. Maintains county council conference rooms and council chambers.
•Receives and responds to inquiries, request for assistance and complaints from County personnel and the general public.
•Resolves moderately complex issues regarding departmental operations.
•May tabulate, post, and verify information as requested.
•Assists co-workers with other duties as necessary.
•Operates a personal computer and appropriate software packages or its equivalent pertaining to departmental activities.
•Performs other related job duties as assigned.