TEMPORARY NOT-TO-EXCEED 6/30/2024.
20 HOURS PER WEEK.


The purpose of the class is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records; to perform a variety of clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.

ESSENTIAL JOB FUNCTIONS
• Prepares, processes, copies, indexes, files, transmits and/or maintains various department documents.
• Enters criminal and traffic tickets; enrolls defendants for traffic school and/or community services programs; updates computer with dispositions; and updates status for the Department of Motor Vehicles (DMV).
• Issues bench warrants; recalls warrants once paid; processes other Court documents such as those related to Rule to Show Cause Hearings; signs up defendants for conditional discharges.
• Prepares dockets for Court; assists judge, attorneys and officers in courtroom; processes Transport Orders for inmates to come to Court; processes commitments, orders to release or orders regarding fines; updates information once any fine has been paid; updates defendant information once time is served; notifies victims about victim rights; notifies defendants and victims of Court dates; and processes expungements and sends information to agencies as required.
• Collects payments; issues receipts; answers phones; updates web pages; and directs visitors to the appropriate place.
• Audits and ensures the security and confidentiality of files as appropriate.
• Maintains records, prepare forms, verifies information and resolves moderately complex problems.
• Prepares correspondence, memoranda, reports, etc.
• Types letters, memos, and other correspondence for the appropriate office or department.
• Examines documents created by other administrative support for accuracy as assigned.
• Collects fines, fees and payments; and issues receipts.
• Purchases and maintains office inventory levels such as paper, pens, toner, etc.
• Schedules and maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
• Resolves moderately complex issues regarding departmental operations.
• May prepare and distribute minutes of meetings.
• May tabulate, post, and verify information as requested.
• May assist in departmental budgeting.
• Assists co-workers with clerical duties as necessary.
• Operates a personal computer and appropriate software packages or its equivalent.
• Performs other related job duties as assigned.

Education and Experience:
High school diploma or GED supplemented by education in accounting, bookkeeping,
secretarial science or a closely related field.

Requires at least three (3) years of related work experience.

Special Qualifications:
None.