DEPUTY ADMINISTRATOR - CFO
THIS POSITION IS ELIGIBLE FOR RELOCATION EXPENSE ASSISTANCE.
The class assists the County Administrator in implementing financial and administrative policies as established by the County Council, manages the financial risks of the County, performs financial planning and record keeping, develops recommendations for County programs, and provides coordinated leadership of Business Services (Purchasing, Budget, Finance and Business License), Assessor, Risk Management and Safety, IT, Delinquent Tax; acts as liaison to Auditor, Register of Deeds and Treasurer. This class acts as a liaison to multiple departments; prepares administrative and fiscal reports as required. This class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
ESSENTIAL JOB FUNCTIONS
• Serves as the Deputy Administrator for Finance and Administration and the County’s Chief Financial Officer; provides direct assistance to the County Administrator and County Council in financial matters including those related to human resources, procurement, insurance, and various special projects.
• Assists the County Administrator in implementing Council approved financial and administrative policies.
• Develops recommendations for new programs, administrative policy modifications and ordinances for presentation to the County Administrator.
• Assists the County Administrator in daily administration, ensures teamwork and coordination, and directs the following: Business Services, Assessor, Risk Management and Safety, IT, Delinquent Tax and the Assessor’s office.
• Plans, manages, and directs the financial affairs of the County; ensures compliance with laws, regulations, GAAP and GASB; and oversees financial administration and reporting, forecasting, payroll, budgeting, real property assessment, non-tax revenue collection, delinquent property tax collection, capital project financing and capital bonds.
• Provides policy guidance, strategic planning, and program evaluation for assigned departments and the County.
• Analyzes, assesses, interprets, and acts upon financial and management data.
• Supervises assigned staff. Supervisory duties include instructing; assigning, reviewing, and planning work of others; maintaining standards; coordinating activities; selecting new employees; acting on employee problems; recommending and approving employee discipline; and recommending discharge as appropriate.
• Direct the preparation and administration of the County’s annual budgets; reviews operating budgets periodically to analyze trends affecting budget needs; monitors revenues and expenditures; and performs appropriate cost control activities.
• Establishes and maintains internal control procedures; ensures County compliance with state and national standard accounting procedures and its adherence to sound fiscal and administrative policies.
• Develops, analyzes, and interprets statistical and accounting information in the evaluation of the fiscal soundness and operating effectiveness of the County.
• Prepares or directs the preparation of a variety of studies, reports, and related information for decision-making purposes; prepares periodic and special financial reports as required by the County and other agencies.
• Directs and/or reviews the financial aspects of various County projects to ensure compliance with established policies and procedures; monitors capital improvement projects and other project expenditures; and makes budgetary adjustment as necessary.
• Monitors preparation and reconciliation of fixed asset records.
• Approves various disbursements.
• Ensures proper administration of County grant funds.
• Coordinates annual external audit with external auditors and staff; conducts periodic reviews of the County’s finances to detect and resolve discrepancies and other problems.
• Forecasts and monitors the financial condition of the County; ensures the preparation and maintenance of accurate and complete financial records for the County; and confers with bond counsel and financial advisors on matters related to the issuance of bond debt.
• Prepares and delivers written and oral presentations to Council and other public entities or groups.
• Serves as part of the County Administration Management Team; provides insight and recommendations to the County Administrator.
• Provides advice and support to the County Administrator in making decisions and recommendations regarding the overall operations of the County.
• Acts as County Administrator in his/her absence.
• Designs, interprets and implements County and departmental policies.
• Keeps County Administrator fully and accurately informed of operational issues and matters of concern.
• Attends meetings, conferences, workshops, and training sessions; reviews materials; and remains current on the principles, practices, and new developments in assigned work areas.
• Reviews the work of direct staff for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed.
• Conducts and/or attends staff, intergovernmental and community meetings as required.
• Attends and assists with all Council and Committee meetings; confers with County Council as needed on matters of local government.
• Fosters cooperating working relationships with County Council and other elected and appointed officials and represents the County in its relationship with officials from other jurisdictions, representatives of private industry and members of the public.
• Plans, directs, and manages the issuance of County debt.
• Receives and responds to Council, elected officials, and citizen requests for information regarding general County financial matters; presents financial information; and issues financial information to external groups as required.
• Communicates and coordinates regularly with others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Performs emergency operation duties as assigned and works as a section chief.
Requires a bachelor’s degree in accounting, finance, math, public administration, management, business administration or related field; Master’s degree preferred.
Requires at least six (6) years of experience in administration, accounting and management including supervisory experience; experience working in local government preferred.
Requires a valid state driver’s license.
Certified Public Accountant preferred.
Certified Public Finance Officer preferred.