IT Financial Coordinator is responsible for coordinating the procurement, receiving, tracking, and documentation of technology-related equipment and purchases for the Division of Information Technology. This position serves as the primary point of coordination for hardware acquisitions, purchase order processing, vendor communications, equipment deliveries, asset management, and purchasing compliance activities. The role works closely with IT, Facilities, technical teams, Procurement, Accounts Payable, and various campus departments to ensure technology purchases are completed accurately, efficiently, and in accordance with College policies and state procurement requirements.

A high school diploma and relevant professional experience in a related area such as business administration, supply chain management or a related field and relevant professional experience in procurement, purchasing, financial administration, asset management, or business operations. Experience in using Microsoft Office applications, spreadsheets, purchasing systems, and financial tracking tools is required. Experience in higher education, government procurement, or technology purchasing is preferred. An associate’s degree or a bachelor’s degree in a finance or business administration related area may be substituted for the required experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Knowledge of procurement, purchasing, inventory control, and financial administration principles and practices. Ability to interpret and apply College policies, state procurement regulations, and departmental procedures. Ability to coordinate multiple procurement activities simultaneously while maintaining a high level of accuracy and attention to detail. Strong organizational, analytical, customer service, and problem-solving skills. Ability to establish and maintain effective working relationships with vendors, College departments, and IT personnel. Proficiency with Microsoft Excel, Word, Teams, and related business software applications. Strong written and verbal communication skills and the ability to maintain detailed records and documentation.

Ability to frequently move, transport, and organize technology equipment and deliveries. Must be able to lift and carry packages weighing up to 25 pounds without assistance and up to 50 pounds with appropriate equipment or assistance. Requires occasional bending, reaching, pushing, pulling, and moving equipment between offices, storage areas, and delivery locations.

Some overnight travel may be required for business meetings and professional development.

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Coordinates the procurement of technology-related hardware and equipment, the associated software, maintenance, installation services, and related IT purchases for the Division of Information Technology. Works closely with IT teams, Facilities, Procurement, and various campus departments to obtain pricing, solicit and collect vendor quotations, process requisitions and purchase orders, and ensure purchases comply with College policies and state procurement requirements. Assists in determining appropriate procurement methods and preparing supporting documentation, including sole source justifications, statements of work, and other purchasing records when required. Monitors procurement activity to ensure orders are processed accurately and timely while maintaining complete and organized procurement documentation. Assists in hardware-related maintenance contract management and renewals.

Serves as the primary point of coordination for technology equipment deliveries, receiving, and asset management. Works closely with the College’s Inventory and Central Stores teams to monitor shipping status, communicate delivery information to stakeholders, and verify equipment received against purchase orders and packing documentation. Coordinates resolution of shipment discrepancies, including return merchandise authorization processing, shipping label creation, replacement orders, and associated purchase order change requests. Distributes and tracks technology assets throughout their acquisition process and assists with Central Stores with annual equipment inventory audits, equipment replacement initiative planning, including classroom technology refreshes and other technology deployment projects.

Maintains productive working relationships with vendors, campus departments, and IT staff while serving as a resource regarding technology purchasing and equipment acquisition processes. Ensures procurement and asset management activities comply with College policies, state procurement regulations, and established departmental procedures. Works closely with IT and Accounts Payable to create receipt documentation, obtain invoices, and ensure payments are processed in a timely manner. Maintains procurement, receiving, and asset documentation within approved systems and supports audits, documentation reviews, reporting activities, and continuous improvement efforts related to procurement and asset management processes.

Provides financial and administrative support for IT equipment purchases and technology-related expenditures. Monitors equipment and procurement spending, assists with budget tracking activities, reviews open purchase orders and encumbrances, and supports fiscal year-end purchasing and reconciliation processes. Coordinates invoice review and payment processing activities to ensure accurate financial records and timely vendor payments. Compiles purchasing, equipment, and expenditure information for reporting purposes and assists departmental leadership in budget planning and expenditure monitoring activities.

Maintains current knowledge of higher education, information technology, state contract and state procurement rules and regulations, asset management, and financial administration best practices through professional development activities, training, conferences, vendor briefings, and industry research. Monitors emerging trends, technologies, regulatory changes, and operational practices relevant to the College’s IT Finance and procurement functions. Recommends process improvements and shares knowledge with colleagues to support continuous improvement, compliance, and operational effectiveness.