The Career Center’s Office Manager provides a variety of detailed administrative, clerical and financial duties and oversees the orderly operation of the Career Center.

Bachelor’s degree and 1-2 year’s experience in an office environment, performing progressively more responsible work. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Must have working knowledge of Microsoft Office, databases and an interest in budget management. Must be able to organize and prioritize assignments/responsibilities and meet deadlines. Good interpersonal skills required, in order to effectively work with a diverse population. Able to maintain good working relationships with faculty, staff, students and the public. Must be able to communicate effectively both orally and in writing, especially with student employees. Dependability and reliability a must. Marketing, social media, website maintenance and design experience a plus.

Must be able to operate a personal computer, (PC) and copier. Placing boxes on high shelves and transporting materials for events is required. Performs some kneeling, stooping, reaching & lifting up to 30 pounds. Rare to occasional event planning support necessary for evenings or weekends. Confidentiality with records and communication, including with students, a must. Budgeting background a plus.

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Serves as the central point of contact for Career Center, by greeting all students, faculty, staff and visitors in a professional manner. Coordinates answering the department’s main telephone line and ensuring calls and messages are directed to the appropriate staff member. Maintains the visitor/student/alumni appointments, through Handshake scheduling. Schedules appointments for all professional staff, online and in-person. Refers students, alumni, faculty and staff to appropriate staff when necessary. Oversee front desk operations, including hiring, training and supervising student worker support staff, including evaluations of student employees. Serve as backup coverage for front desk, in absence of student or other staff. Regularly check and refer messages from career center voicemail and email inbox. When necessary, assist with student employment ID verifications and walk-in questions from students.

Supports Executive Director with budgeting, subscriptions, vendors and procurement. This includes credit card purchases and receipts (purchasing card); travel and general budget matters; budget inquiries, invoices, vendor payments, signatures, processing and procurement for all office expenses. Assists with general budget management and regular updates, including tracking expenses and transfers. Communicates with and maintains office equipment & supplies, including orders/re-orders with various vendors.

Dissemination of marketing related to events and event planning, intended to increase student participation in programs. Assists with program, workshop and event planning, scheduling, setup and support. Help to market the Career Center to students, faculty, and alumni, including event, workshop, tabling and other support. Attend and support events. Update web and hub sites for informational sharing and marketing purposes, when needed.

Assists Executive Director, Director for Career Education, and other Career Center staff as needed with data collection, surveys, evaluations, office assessment, end of year reporting, and accreditation needs.

Participate in regular staff meetings and professional development activities. Assist to plan meetings, take minutes, and disseminate information post-meeting, primarily in support of Executive Director.

Assists with office filing, copying, document scanning and archiving, as needed. Coordinates document retention and maintains records. Disseminate office mail and packages as needed. Surplus items and coordinate office needs with facilities management and Information Technology (IT) as needed.