The Business Manager coordinates complex business management activities associated with procurement/supply services and fiscal management for the Department of Biology.

High school diploma and relevant experience in accounting, business management, public administration or administrative services, including two years experience in fiscal management. Bachelor’s degree may be substituted for professional experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Extensive knowledge with spreadsheet development, analysis of financial data, & management. Competency with relevant computer software, including Microsoft Office. Considerable knowledge of government accounting procedures, practices and policies including procurement. Working knowledge of Biology department’s program services. Ability to effectively communicate a variety of management and administrative functions both orally and in writing. Knowledge of Sungard Banner software highly desirable.

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Directs complex financial administrative and business management functions of the Biology Chair’s office. Effectively communicates a variety of management and administrative functions both orally and in writing. Stays up to date on FERPA and state accounting, procurement, and HR procedures, practices and policies. Serves as financial and business liaison for the Biology Department. Prioritizes purchasing, travel and other various expense transactions for these accounts. Assists Chair in confidential and sensitive projects, ensures accurate and secure documentation and record keeping for department. Uses analytical and statistical information to assist the Chair in making projections and long-range planning decisions. Assists with Grice Marine Lab and Marine Biology Graduate Program fiscal administration.

As budget manager for the department, develops and monitors compliance with annual budgets. Collects and maintains budget data for 4 main accounts including departmental operating, research & development, indirect costs, and Foundation funds. Maintains and independently manages approximately 150 subaccounts within these main accounts, including separate course budgets, instructional equipment, faculty startup, research, travel, and indirect accounts. Utilizes Sungard Banner Finance, internal accounting software (currently, Intuit QuickBooks) and complex spreadsheets to record and monitor expenditures and budget transactions. Reconciles department accounts and subaccounts to ensure accuracy on an ongoing basis. Ensures compliance with Banner’s Non-Sufficient Funds functionality for fiscal accounts. As liaison to the Budgeting and Payroll Department, prepares and enters Banner Finance budget adjustments for Biology, GML, and GPMB fiscal accounts. Creates, analyzes, and maintains various budget reports for department and faculty, assists with compilation and analysis of data for annual reports and ad hoc financial reports

As procurement officer for the department, serves as primary liaison to the Procurement Office, Controller’s Office, Budgeting & Payroll, Central Stores/Inventory Control & other offices on campus. Initiates and processes all major office, teaching, research equipment and supply orders. Approves and processes travel authorizations for faculty, and student travel. Advises departmental personnel on selection and purchase of special equipment and supplies. Solicits quotes and places major orders. Assist PIs on major and sole source grant-funded purchases and other transactions. Tracks and reconciles Biology-funded facilities work orders and billing statements.

Assists principle investigators (PIs) and program managers in the fiscal management and financial reporting of their grants in coordination with staff in the Dean’s office. Acts as department liaison to ORGA and the Controller’s Office for grant related activities. Prepares, reconciles, and reports all direct accounting entries.

Supervises and evaluates student accounting assistant. Generates, coordinates, and/or reviews employment contracts and approves budget for teaching efforts, additional pay contracts, temporary employment contracts, assistantship contracts, and student worker contracts in collaboration with other Biology office staff. Acts as backup to GPMB Program Coordinator to generate assistantship contracts and paperwork. Monitors and tracks personnel contracts and payroll. Prepares payroll reports. Provides faculty, staff and student workers with guidance and training in fiscal procedures and compliance issues. Serves as personnel records manager responsible for personnel records of roster and adjunct faculty, staff, postdoctoral employees, graduate assistants and student workers