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Purchasing Card Specialist

College of Charleston

College of Charleston

USD 45,729-50k / year
Posted on Jan 15, 2026

Purchasing Card Specialist

Please see Special Instructions for more details.

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu.

Posting Details

POSTING INFORMATION
Internal Title Purchasing Card Specialist
Position Type Classified
Faculty / Non-Faculty / Administration Non-Faculty
Pay Band 5
Level 4
Department Procurement
Job Purpose
The Purchasing Card Specialist is responsible for the daily operations, maintenance, and compliance of the organization’s purchasing and travel card programs. This role serves as the primary liaison between the organization, its employees (cardholders), the internal auditor, the State of South Carolina and the Cards’ vendor/bank. The specialist ensures all card usage aligns with established policies, conducts audits, and provides training and support to cardholders.
Minimum Requirements
  • Bachelor’s degree; or associate’s degree and three or more years of related experience in finance administration, preferably in procurement, PCard, and/or expense management systems, or an equivalent combination of training and experience.
  • Familiarity with compliance policies, auditing practices, and risk management related to PCard usage.
  • Demonstrated ability to work collaboratively across departments, with excellent written and verbal communication skills.
  • A commitment to ethical stewardship of public funds, accuracy in financial record keeping, and responsiveness to internal and external audits.
  • Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
  • Strong knowledge of purchasing principles, policies, and procedures.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills for training and support.
  • Detail-oriented with strong analytical and problem-solving abilities.
  • Proficiency with automated purchasing systems and general office software.
  • Ability to interpret and apply job-related laws, rules, policies and procedures.
  • Ability to manage multiple priorities, work independently, and demonstrate sound judgment.
Additional Comments Regarding Position
May be required to travel for training opportunities. Must earn PCard certification (CPCP) from the Institute of Commercial Payments within three years of employment.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu.
Salary *$45,729 - $50,000
Posting Date 01/15/2026
Closing Date 02/06/2026
Benefits
  • Insurance: Health/Dental/Vision
  • Life Insurance
  • Paid Leave: Sick/Annual/Parental
  • Retirement
  • Long Term Disability
  • Paid Holidays
  • Free CARTA Bus Service
  • Employee Tuition Assistance Program (ETAP)
  • Employee Assistance Program (EAP)
  • Full Benefits Package – Click Here
Open Until Filled No
Posting Number 2026011
EEO Statement
The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.
Quicklink for Posting https://jobs.cofc.edu/postings/17563

Job Duties

Job Duties
Activity
Program administration:
  • Coordinate the P-Card program, including issuing new cards, managing account setups, setting/monitoring dollar limits and restrictions, and processing card cancellations or suspensions.
  • Maintain accurate and detailed records and files for all cardholders to ensure audit accountability.
  • Serve as the primary liaison to the P-Card vendor and resolve issues or disputes that arise from purchases.
Essential or Marginal Essential
Percent of Time 20
Activity
Policy, Compliance and Auditing:
  • Monitor and audit P-Card transactions regularly to ensure compliance with company policies, local/federal laws, and regulations, identifying any inappropriate activities or circumvention of rules.
  • Analyze program spend and generate reports for management on P-Card statistics and trends.
  • Handle security issues, such as fraud alerts, compromised accounts, or lost/stolen cards, by working with cardholders and the P-Card vendor.
Essential or Marginal Essential
Percent of Time 30
Activity
Training & Support:
  • Develop and facilitate P-Card training programs and materials for new and existing cardholders and managers.
  • Respond promptly to inquiries from internal staff regarding P-Card procedures, policies, and issues, providing excellent customer support.
  • Assist cardholders with the transaction reconciliation process within the financial management system.
Essential or Marginal Essential
Percent of Time 20
Activity
Monitoring and auditing:
  • Regularly review transactions
  • Conduct audits
  • Identify trends to detect potential misuse, fraud, or compliance violations.
Essential or Marginal Essential
Percent of Time 10
Activity
Liaison and communication:
  • Serve as the main point of contact between cardholders, internal departments, and the PCard vendor
  • Work with internal and external auditors as necessary and required.
Essential or Marginal Essential
Percent of Time 10
Activity
Reconciliation:
  • Oversee and assist in the monthly reconciliation process and ensure timely payment to the card issuer.
  • Ensure all allocations and approvals are completed in prescribed time lines
Essential or Marginal Essential
Percent of Time 10

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Chronicle of Higher Education
    • CofC - Alumni Career Services
    • College of Charleston Website
    • Diverse: Issues in Higher Education
    • Glassdoor
    • Handshake
    • HigherEdJobs
    • Indeed.com
    • Internal Job Posting
    • jbcjobs (Joint Base Charleston Military & Family Readiness)
    • Job Fair
    • LinkedIn
    • Monster.com
    • Personal Referral
    • Post and Courier
    • Public Job Posting
    • SC Works (SC Department of Employment and Workforce)
    • Twitter
    • Word of mouth
    • Other
    • National Labor Exchange
    • CareerBuilder

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter / Letter of Application
  3. Reference List
Optional Documents
  1. Other Document
  2. Other Document 2
  3. Other Document 3
  4. Form DD 214
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