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Library Fiscal Analyst

College of Charleston

College of Charleston

This job is no longer accepting applications

See open jobs at College of Charleston.See open jobs similar to "Library Fiscal Analyst" Charleston Region.
IT
North Charleston, SC, USA · Charleston, SC, USA
Posted on Wednesday, August 14, 2024

Library Fiscal Analyst

Please see Special Instructions for more details.

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu.

Posting Details

POSTING INFORMATION
Internal Title Library Fiscal Analyst
Position Type Classified
Faculty / Non-Faculty / Administration Non-Faculty
Pay Band 4
Level 5
Department Library
Job Purpose
Under the supervision of the Associate Dean of Collection and Content Services, the Library Fiscal Analyst is responsible for accounting, record-keeping, and reporting for a $3 million+ annual library materials budget and related budgeting and tracking functions. This position will also provide collection management support to library acquisitions and description services as time permits.
Minimum Requirements
A high school diploma and related accounting experience. A bachelor’s degree with multiple accounting courses may be substituted for the required work experience. Library technical services experience not required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
  • Knowledge of general bookkeeping, accounting practices, and budgeting.
  • Knowledge of state government fiscal and accounting processes.
  • Ability to interpret and analyze financial data and develop user-friendly reports for colleagues outside the unit.
  • Ability to manage multiple budgets and accounts and keep highly detailed, accurate records.
  • Highly proficient in Microsoft Excel.
  • Working knowledge of Microsoft Word, Access, and Teams, as well as Google Drive applications and Slack.
  • Ability to establish close working relationships with library and College personnel, the state and regional academic library community, and library vendors.
  • Ability to display accuracy, thoroughness, attention to detail, and a capacity to think through complex problems.
  • Ability to communicate clearly both orally and in writing.
  • Ability to work independently and with limited supervision.
  • Strong time management skills.
Preferred Qualifications:

  • Experience with accrual accounting preferred.
  • Experience using the Alma library services platform preferred.
  • Familiarity with libraries and library resources.
  • Experience using Banner Financial System.
Additional Comments Regarding Position
Must be able to lift 20 pounds.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu.
Salary *$39,223 - $52,000
Posting Date 08/08/2024
Closing Date 09/09/2024
Benefits
  • Insurance: Health/Dental/Vision
  • Life Insurance
  • Paid Leave: Sick/Annual/Parental
  • Retirement
  • Long Term Disability
  • Paid Holidays
  • Free CARTA Bus Service
  • Employee Tuition Assistance Program (ETAP)
  • Employee Assistance Program (EAP)
  • Full Benefits Package – Click Here
Open Until Filled No
Posting Number 2024125
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting https://jobs.cofc.edu/postings/15788

Job Duties

Job Duties
Activity
Budget Expenditure and Maintenance:
  • Ensures the accurate documentation of all financial transactions for the libraries’ multi-million dollar materials budget. Establishes and maintains expenditure records for multiple book and serial budgets. Posts expenditures in the Library’s internal Access Ledger and in the Libraries’ shared services platform. Drafts and maintains ledgers for state and philanthropic funds.
  • Accurately prepares several hundred expenditure authorizations annually.
  • Audits invoices, identifying and correcting any discrepancies. Confirms that invoices were paid accurately in the College’s financial management software. Reconciles the College’s records with the library’s internal Access ledger and library services platform acquisitions modules.
  • Serve as the departmental purchasing card holder, including completing P-Card training and adhering to all purchasing card guidelines and requirements.
  • Adheres and ensures compliance to fiscal guidelines, regulations, policies, and procedures established by the college, state and college Procurement, federal, and other governing agencies.
Essential or Marginal Essential
Percent of Time 40
Activity
Budget Reporting and Analysis:
  • Provides budgetary and statistical reports for financial analysis, with a special focus on data required for library annual reporting and SACSCOC accreditation and any annual reporting to library associations such as ACRL. Analyzes, prepares and distributes various financial reports, including a weekly update, and statements on library materials accounts for internal and external use with a special focus on summary and interpretive reporting for review by the Associate Dean of Collection and Content Services, the Director of Administrative Services, and/or the Dean of Libraries.
  • Evaluates complex budgetary requests for completeness, verifies estimates, summarizes budgetary statements of program activities and objectives and analyzes program benefits/cost-effectiveness measures.
  • Projects yearly expenditures for 100+ sub-accounts and creates reports detailing budgetary implications to inform the library’s decisions on managing costs of library electronic and print resources.
  • Offers analysis & assessment to provide administration with solid insight to support evidence-based and data-driven decision-making.
Essential or Marginal Essential
Percent of Time 35
Activity
Communication and Documentation:
  • Communicates with vendors to resolve any billing discrepancy or outstanding invoices. Responds to questions from vendors, library staff, and the Controller’s Office in a timely manner.
  • In collaboration with the Electronic Resources and Serials Librarian, develops and maintains systems to monitor and track annual subscriptions and license agreements of all electronic subscriptions.
  • Maintains and updates internal documentation related to job duties.
  • Responds in a timely manner to all email, phone calls, and chat messages.
Essential or Marginal Essential
Percent of Time 15
Activity
Collection & Content Services Support:
  • Provides support to library acquisitions and description services as time permits. Supporting work may include helping with mail distribution and collection, and assistance with occasional collection maintenance projects such as spine label replacement, minor book repair, serials shifting projects, and collection selection projects involving shelf reading and pulling of print materials for technical services replacement and/or repair. Training will be provided for any support projects.
Essential or Marginal Essential
Percent of Time 10

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Chronicle of Higher Education
    • CofC - Alumni Career Services
    • College of Charleston Website
    • Diverse: Issues in Higher Education
    • Glassdoor
    • Handshake
    • HigherEdJobs
    • Indeed.com
    • Internal Job Posting
    • jbcjobs (Joint Base Charleston Military & Family Readiness)
    • Job Fair
    • LinkedIn
    • Monster.com
    • Personal Referral
    • Post and Courier
    • Public Job Posting
    • SC Government Website (Neogov)
    • SC Works (SC Department of Employment and Workforce)
    • Twitter
    • Word of mouth
    • Other
    • LGBT.net
    • The Society for College and University Planning
    • DiversityJobs.com (Circa)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter / Letter of Application
  3. Reference List
Optional Documents
  1. Other Document
  2. Other Document 2
  3. Other Document 3
  4. Form DD 214

This job is no longer accepting applications

See open jobs at College of Charleston.See open jobs similar to "Library Fiscal Analyst" Charleston Region.
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