Assistant Event Manager

Assistant Event Manager (Operations & EMS Scheduling)
Charleston Southern University

Position Overview

The Assistant Event Manager supports the planning and execution of campus events through management of the EMS scheduling system, coordination of logistics, and collaboration with campus partners. This role serves as a primary point of contact for event requests and ensures efficient scheduling, clear communication, and successful event delivery.

Key Responsibilities

• Manage the Accruent EMS scheduling system, including reviewing and processing event requests
• Maintain the campus event calendar and proactively identify and resolve scheduling conflicts
• Coordinate event logistics including room setups, equipment needs, and service requirements
• Serve as liaison between Event Services and campus partners including Facilities, Campus Security, Dining Services, IT, and Marketing
• Conduct event walkthroughs and planning meetings with clients and internal teams
• Coordinate with external vendors to ensure proper logistics, access, and compliance
• Oversee day-of event execution to ensure smooth operations and adherence to plans
• Ensure required documentation (contracts, COIs, forms) is collected and complete
• Provide excellent customer service to internal and external clients.

Certain jobs at Charleston Southern University may require specific physical and/or mental abilities and the hiring manager will provide additional information and provision of requests for reasonable accommodation if needed. Regular, on-time attendance; applicants must have the ability to lift and carry up to 75 lb; applicants must be available to work nights and weekends; applicants may be required to work in inclement weather, etc.This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position will remain open until filled.

Qualifications

• Bachelor’s degree preferred, or equivalent experience in event management or related field
• Experience with event scheduling software (EMS preferred)
• Strong organizational and communication skills
• Ability to manage multiple events and deadlines simultaneously
• Detail-oriented with strong problem-solving skills
• Ability to work evenings and weekends as required

Charleston Southern University is a Christian university and tobacco-free campus. We do not illegally discriminate on the basis of race, age, color, national or ethnic origin, disability, sex, pregnancy, childbirth or related medical conditions (including but not limited to lactation), religion, genetic information, veteran or military status, or any other basis on which the university is prohibited from discrimination under local, state or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and university-administered programs. In order to fulfill its purpose, the university may legally discriminate on the basis of religion in employment. The university has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University’s religious tenets and core values.

To apply, please complete the online application below and attach a resume. Entering untrue or inaccurate information will result in disqualification for consideration of vacant positions, or subsequent termination after hire. This position will remain open until filled. By completing this application you are giving Charleston Southern University the authority to contact any person, educational institution, current or former employer, or company to disclose in good faith any information they may have regarding your qualifications and fitness for employment including, but not limited to, those you have listed in your application materials. Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and other credential verification, criminal background check and reference check. Applicants who will drive for the University will be required to complete a background check on their driving record.