This position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens.

ESSENTIAL JOB FUNCTIONS:

• Coordinates activities and/or provides administrative support for the department which requires an understanding of complex processes, data, and/or operations of the department.
• Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry and review.
• Creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events.
• Monitors and manages financial activity of the department.
• Attends planned events and prepares marketing materials and brochures.
• Makes arrangements and itineraries for County visits and travel.
• Updates Department Director of critical issues/events.
• Provides detailed responses to requests for information; reviews and updates administrative procedures.
• Assists the County Supervisor’s Suite in the absence of Administrative Staff
• Prepares and files required metrics and regulatory reports.
• Serves as administrative coordinator for annual budget process.
• Assists the public by providing customer service.
• Assists employees with clerical needs.
• Takes precise messages and ensures prompt delivery to appropriate staff.
• Orders, issues and maintains office supplies.
• Prepares payroll timesheets.
• Collects and submits payments.
• Prepares documents, files, lists, certificates, etc.
• Prepares and sorts incoming and outgoing mail.
• May attend and record minutes for various meetings.
• Maintains confidentiality at all times.
• Performs other duties as assigned.

• High School diploma or equivalent;
• Six (6) years of related administrative experience;

• Departmental testing may be administered during interview;
• A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file.

• Knowledge of personal computers, including Word and Excel.
• Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
• Skill in the use of general office equipment.
• Ability to accept payments.
• Ability to manage inventory and property.

This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Normal operating hours are Monday through Friday 9:00am until 5:00pm with the ability to work flexible hours when necessary. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.