Admin Support Specialist 4
Berkeley County
- Job Summary and Essential Functions
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This position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens.
ESSENTIAL JOB FUNCTIONS:- Assists property owners in the completion of forms related to real property taxation; changing addresses; scanning documents and collecting/receipting monies.
- Coordinates activities and/or provides administrative support for the department which requires an understanding of complex processes, data, and/or operations of the department.
- Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry and review, bookkeeping, and applying complex statutes and/or regulations.
- Creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events.
- Updates supervisor of critical issues/events.
- Assists the public by providing customer service and handling citizen complaints.
- Assists employees with clerical needs.
- Takes precise messages and ensures prompt delivery to appropriate staff.
- Prepares documents, files, lists, certificates, etc.
- Prepares and sorts incoming and outgoing mail.
- Performs other duties as assigned.
- Minimum Requirements to Perform Work
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- High School diploma or equivalent;
- Four (4) years of related administrative experience;
- Data Entry/Basic Skills score of 77 is required for this position;
- Word score of 55 and Excel score of 50 required for this position;
- Knowledge of real estate paralegal, title abstractor or real estate researcher preferred;
- Knowledge of application review and processing with the ability to apply complex statutes and/or regulations as required;
- Departmental testing may be administered during interview;
- A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file.
- Knowledge of personal computers, including Word and Excel.
- Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
- Skill in the use of general office equipment.
- Ability to accept payments.
- Ability to multi-task, handle stressful situations and meet deadlines.
- Ability to be detail oriented and very accurate with financial transactions.
- Physical Demands
This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
- Work Conditions
The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Normal operating hours are Monday through Friday 9:00am until 5:00pm with the ability to work flexible hours when necessary. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.